Search for a Purchase Order

Use the Search option to find purchase orders (POs) in ShopBlue. 

How to Search for a Purchase Order (PO)

Search for a Purchase Order [2:31]

1. Start a Document Search

Go to the left menu, select the Documents icon,  under Orders select Search and then select Purchase Orders. (Figure 1).

Zoom image: Figure 1 Go to the left menu, select Documents, Document Search and then Search Documents.

Figure 1

2. Search Purchase Orders

Fill in any search terms (PO numbers, Supplier name, product information) and/or dates, and click the magnifying glass.

Note: you may need to change the “Created Date” by selecting the dropdown and choosing the correct time frame when the Purchase Order was created.

Then click Apply (Figure 2).

Zoom image: Figure 2 In the Search option, select Purchase Orders, fill in any search terms (PO numbers, Supplier name, product information) or dates, and click Go.

Figure 2

Alternatively, after selecting the documents icon, under Orders select My Orders then select My Purchase Orders (Figure 3).

Zoom image: Figure 3 Alternatively, in the “Go to” section below search, click my purchase orders to view all.

Figure 3

3. View Full Purchase Order Information

Access full PO information by clicking on the PO number (Figure 4). 

Zoom image: Figure 4 In the search results, view quick information on the PO’s status in the Settlement Status column. Statuses include: Fully Invoiced, Partially Invoiced, Received, Matched, No Matches.

Figure 4

4. The PO information will display

Access full PO information by clicking on the PO number (Figure 5).

Zoom image: Figure 5 Access full PO information by clicking on the PO number.

Figure 5