Committee Toolbox

PSS committee work often includes creating flyers, meeting minutes, presentations or handouts. The PSS Marketing and Communications committee has provided some helpful ways to include the PSS identity on your documents by using the templates below. We encourage the use of the templates for all correspondences sent out to professionals, or you can contact the Marketing and Communications Committee for assistance in creating what you need.

1. Select the appropriate document below based on the needs of your work and the subject contents. Make sure your document is set to be accessible to users who may need to use specialized tools to read the contents. You can follow these accessibility guidelines to ensure your document is accessible.
   • Meeting Minutes (updated 4/29/2019)
   • Flyer-Announcement-Template-1 (updated 11/4/2019)
   • Flyer-Announcement-Template-2 (updated 11/4/2019)
   • Flyer-Announcement-Template-3 (updated 11/4/2019)
   • PowerPoint Presentation (updated 6/15/2020)
2. Add appropriate information to your document and save it using a meaningful name, starting with the date, such as "2017-03-25 Inclusion and Diversity" indicating that these are the minutes from the committee meeting from March 25, 2017.
3. Must proof your document: check branding, grammar, spelling and accessibility.
   * If you need assistance with proofing please reach out to the Marketing and Communications Committee by submitting your request to the committee via the Marketing and Communications Service Request form below. The M&C Committee will proof your document for you, make revision suggestions if needed, and provide approval for it to be posted to the website and/or distributed. Alternatively, if you’d like the Marketing and Communications Committee to create the document from scratch for you, please request service also via the Marketing and Communications Service Request form below 
4. Have your document placed on the PSS website by submitting it to the PSS Website Committee
   • Standards for Submissions to the PSS Web Site (updated 7/29/2019)
5. Include specifics such as dates and any additional information pertinent to posting it on the PSS website. Please provide adequate time (a minimum of 5 working days) for the web team to put it online.

The PSS Marketing and Communications committee can assist you with creating and distributing marketing materials such as flyers, news announcements, social media postings, etc. Please fill out the Marketing and Communications Project Request form below.

When committees need to send announcements to all professionals regarding an event, simply send an email to the PSS Senate including the event information and any additional flyer, and the announcement will be reviewed and sent out on your behalf. To announce news or events on the PSS website use the form on the Submit News page.

Use the forms below to request funding for PSS activities. Copies of the completed forms should be sent to the Budget Advisory Committee and the PSS Office.

The University at Buffalo Communications Toolbox provides guidance, tools and resources for using official UB branding in communications.

Need an easy way to set up a meeting? Try using Doodle. Just click on "Schedule event" and proceed as directed.

The PSS Officers offer a guide for committee chairs to help with planning meetings and events.