Subject Fees Payment Forms

  • Cash Advance Reconciliation Template
    10/18/21
    A PI may request cash to pay human subjects. This advance requires a monthly reconciliation which must include a subject identifier, date, and dollar amount disbursed. The PI is responsible for keeping signed receipts. This template may be used for this purpose.
  • Cash Advance Request Form
    10/18/21
    A PI may request cash to pay human subjects. It is the responsibility of the PI to ensure that cash is appropriately distributed and practices are in place to prevent theft. The PI is responsible for keeping signed receipts.
  • Checking Account Reconciliation Template
    10/18/21
    A PI may request to pay human subjects via a Campus Bank Account. The PI will need to submit a monthly reconciliation to the Sponsored Projects Services Award Analyst along with a copy of the monthly bank statement. This template may be used for the reconciliation portion of this requirement.
  • Prepaid Debit Card Advance Request Form
    11/15/24
    A PI may request to use the Prepaid Debit Card Program to pay human subjects. It is the responsibility of the PI to ensure that the cards are distributed appropriately. This form should be used in conjunction with the Prepaid Debit Card Program Online Application. The PI will need to submit a monthly reconciliation to the Award Analyst. This reconciliation can be ran directly from the Prepaid Debit Card Program’s system with minimal modifications to the report.
  • Subject Payment Request Form
    4/6/20
    When Human Subjects are part of an award, this form is used to pay the subject for completed visits. The subject will be paid directly, the amounts are approved via the IRB process.