Creative Services — Prequalified Vendors

The University at Buffalo offers an approved pool of prequalified vendors to support units with creative services, which can expand to include new vendors. Each vendor was required to submit extensive applications materials, which were rigorously scrutinized, and complete yearly training, ensuring quality, consistency and overall brand compliance. Request for quote for creative services may only be submitted to the vendors listed here, who have been reviewed extensively by University Communications. Vendors interested in being on this list must meet the prequalification requirements outlined. 

Services Offered

The current prequalified vendors are available to support academic and administrative units with creative services:

These vendors collaborate with university units to develop and create communications materials that adhere to brand standards. Their role includes conceptual development, art direction and comprehensive graphic design support. Specific examples of communications materials that may be developed include, but are not limited to, the following:

  • Brochures, booklets, reports and manuals.
  • Direct mail flyers, postcards and specialty print pieces.
  • Event materials (e.g., invitations, programs, award certificates).
  • Posters, banners and vehicle wraps.
  • Print, web-based, social media and outdoor advertisements.
  • Emails, web graphics and other e-marketing materials.
  • Tabletop displays and conference, open house and trade show exhibits.
  • Graphs, charts and other individual graphics and illustrations.
  • Short-form video, animated GIFs and other motion visuals.

Editorial Support

Some projects may also require editorial support such as writing, copyediting and/or proofreading. If your unit is in need of these services, a vendor may provide them at an additional fee. However, there is no requirement to use these vendors as an editorial resource. If copy is supplied directly by the UB unit, the vendor is not liable for any text errors. It is incumbent on the unit to proofread.

Getting Started

Once a project need arises, visit the vendor information page to review specialty areas, work samples and contact details. You will need to use your UBIT login to access this page. 

Depending on your funding type, follow the procurement process outlined. If you need multiple quotes to demonstrate price reasonableness, first determine which vendors best meet your project needs. Then you may use this form to gather quotes. Remember, when using state funds, you must select the lowest total cost vendor. 

Once you have quotes and have selected the vendor, use the ShopBlue system to request a purchase order (PO). Be sure to attach any quotes you received to the ShopBlue order. Once the PO is issued, you may begin working with the vendor. 

For any questions regarding procurement processes, please contact Bethany Scibetta.

New vendors can be added, but are required to go through the prequalification process.