Approval, Submission and Tracking

You can start the approval form process after you and SPS have completed your proposal budget. It's an electronic process that routes your proposal to the respective chairs, deans, and SPS specialists for their approval.

• SPS cannot submit your propsal without all approvals.

Remember that the deans or chairs will delay the process until you have filed your financial conflict of interest form.

Sponsored Projects Services reviews all proposals before final submission. The following internal deadlines are necessary so we can help you ensure a complete application.  Please send us your documents:

1. Five business days prior to the sponsor deadline - a final draft of your proposal (excluding your research narrative)
2. Two business days prior to the sponsor deadline - a final research narrative
3. After receiving your proposal, SPS will review it and recommend any final changes.

• If it is a Grants.gov proposal, please upload your proposal documents to the Grants.gov Workspace or Click (if you are submitting via the Click System-to-System method) and notify SPS that your documents are ready for review.
• If it is a NSF proposal, please upload your proposal to Fastlane or Research.gov and notify SPS that your documents are ready for review.
• If not using Grants.gov Workspace, Click System-to-System, Fastlane or Research.gov, or another online sponsor system then please email it directly to your proposal specialist.

If you have any questions, please contact your proposal specialist.

Sponsored Projects Services is the authorized office for submitting your proposals on behalf of the university. We will follow your proposal through the submission process to ensure that it has been successfully received.

You can track your proposal if it goes to either of the university's most popular sponsors, National Institutes of Health (NIH) or National Science Foundation (NSF):

• NIH - use ERA Commons
• NSF - use Fastlane

Just-in-Time (JIT) requirements apply to National Institutes of Health proposals only. If after the initial review process, NIH wishes to further consider your proposal, then the agency will contact you for more information. These JIT requests generally require the following information:

• Current Other Support for senior key personnel
  • Guidance Regarding Disclosures of NIH Other Support
  • NIH Other Support Template
• UB IRB Approval
• Human subject education for all senior key personnel involved in human subject research
  •  UB utilizes the CITI Training Platform
• UB IACUC Approval
  
• Additional information as needed for your specific funding opportunity

Your SPS administrator will work with you to submit this information through the NIH Commons.