Third Party Billing

A letter of authorization, a financial guarantee, or a voucher must be sent to the Student Accounts office prior to the beginning of a covered semester. Failure to do so could result in late payment fees or registration holds for the student.

The letter of authorization, financial guarantee, or voucher must be sent on company letterhead and contain an authorized official’s signature. Other mandatory information that must be included in the letter:

• Sponsoring agency’s name and billing address
• Sponsoring agency's billing contact name, telephone number, and email address
• Student’s name and UB identification number
• Precise description of what is to be covered, i.e. tuition, mandatory fees, international health insurance, housing, etc.

Letters of authorization, guarantees or voucher may be emailed to  UBstudentaccounts@buffalo.edu or mailed to:

University at Buffalo
Student Accounts
1 Campus Mail Center
Buffalo, NY 14260

All documents are subject to review and approval by the Student Accounts office. Upon approval, the sponsored student’s account will be noted.

The University at Buffalo is not responsible for any requirements between the sponsoring agency and the student. Therefore, payment authorization cannot be conditional, and must not be contingent upon grades or the submittal of any forms/reports. The university reserves the right to discontinue third party billing arrangements at any time. 

Invoices will be submitted via email to the billing contact email address included in the letter of authorization, financial guarantee, or voucher. Payment is due 30 days from the invoice date. Acceptable forms of payment are as follows:

• EFT/ACH - Electronic Funds Transfer*
• Paper Check 

                University at Buffalo
                Student Accounts
                1 Campus Mail Center
                Buffalo, NY 14260

*Electronic Funds transfer or ACH is the preferred method of payment. For more information on this payment method, please contact Student Accounts by phone 716-645-1800 or by email ubstudentaccounts@buffalo.edu. Failure to send payment within 30 days may result in late fees and registration holds on the student's account. If the sponsoring agency will not pay the late fees, the student is responsible. 

The University at Buffalo may bill a third party sponsor on behalf of the student as a courtesy. Please note that it is up to the student to make sure that all documentation provided by the sponsoring agency (terms of agreement or financial guarantee) is received by Student Accounts prior to the beginning of a covered semester. For information on semester start dates, please view the university’s academic calendar. Failure to submit your paperwork prior to the beginning of a covered semester may result in late fees or registration holds.

Please do not send the sponsoring agency your student eBill directly. We will invoice the sponsoring agency and apply the payment to your account upon receipt. Please be advised, however, that in the event your charges are not paid in full or paid late by your sponsoring agency, it always remains the student’s responsibility to pay all charges. Sponsoring agencies typically do not cover late registration fees, administrative fees, or late payment fees. In many cases they do not cover any incidental (medical treatment charge, UB ID card replacement, library fine, equipment breakage, or dorm room damage.) fees either. Please contact your sponsoring agency directly should you have any questions on exactly what is covered.

A hold will be placed on the student’s account if the balance is not paid by the due date. The hold will not be lifted until the entire balance has been paid. All fees that are added to the student's account as a result of late payment or late registration will not be waived.

The University at Buffalo is not responsible for any requirements between the sponsoring agency and the student. It is up to the student to submit any forms/grades to the agency that are required to maintain the sponsorship.

It is the responsibility of the student to waive the university’s international student health insurance if the sponsoring agency provides comparable coverage. Please be advised that the waiver is not guaranteed, as your current health insurance policy must match or exceed SUNY’s minimum requirements. To waive international student health insurance, please visit the university’s student health insurance website.