The University at Buffalo will invoice military branch agencies on a student's behalf when they require an invoice for payment. Billing is initiated by the student taking the necessary action specified by the sponsoring agency. For veterans who elect to use educational benefits for payment, the benefit certification process must be initiated by the veteran with the Financial Aid office each term. Outstanding requirements may be accessed on the HUB To Do list or by contacting the Financial Aid office.
The student contacts their representative in the military first, and then the military will contact the Student Accounts office.
The Student Account office will generate an invoice to the military after the 5th week of classes.
The student will continue to receive eBills, and is expected to pay any charges that the military tuition assistance program does not cover. The student should contact their military representative if they have questions on which charges are covered by the program. Please see the chart below, but understand this is not a guarantee of what your branch will pay. If the student does not pay the charges that the military doesn’t cover, they are subject to late payment fees and holds.
Active Duty | Billing Method | Eligible Costs* |
| Air Force (AFIT) | Full tuition and fees. | |
| Air Force (AI Portal) | Online | Tuition only minus TAP, SUNY TC, Excelsior, VTA, outside scholarships or any tuition based aid. |
| Air Force (Randolf) | Full tuition and fees except transportation fee. | |
| Army (Falls Church) | Full tuition and fees except transportation fee, USMLE Rx, Med U Subscription and Aquifer. | |
| Army (Fort Knox) | Full tuition and fees except transcript, transportation and recreation fees. | |
| Army IgnitED | Online | Tuition only minus TAP, SUNYTC, Excelsior, VTA. |
| Army Medical COE | Full tuition and fees. | |
| Coast Guard | Full tuition and fees. | |
| DMNA | Tuition only minus TAP, SUNY TC, Excelsior, VTA, outside scholarships. | |
| Go Army | Online | Tuition only - $250 per credit hour up to the FT rate minus TAP, SUNY TC, Excelsior, VTA, outside scholarships or any tuition based aid. |
| Navy | Online | Tuition and fees except activity, campus life, transcript and transportation fee. |
| ROTC | Online | Full tuition and fees. |
*This is determined by your military branch, and is not a guarantee of what will be paid
Policy: The university will return any unearned TA funds directly to the government agency on a proportional basis, through at least the 60 percent portion of the period for which the funds were provided. The following business process will be done for all students receiving military TA:
1. Invoices for military TA funds will be issued after week 5, upon confirmation of registration.
2. Student registration verified when payment is received.
3. Student registration will be reviewed at week 10, when 60% of the course has been completed and 100% of TA funds will be earned.
4. Unearned TA payments will be returned when a student has stopped attending before the 60% point of each class.
Schedule:
15 or 16-week Standard Course Withdraw:
Before or during weeks 1-2 100% return to Government Agency
During weeks 3-4 75% return to Government Agency
During weeks 5-8 50% return to Government Agency
During week 9 40% return to Government Agency
During weeks 10-16 0% return (60% of course is completed)
Examples:
In each of the examples below, it is possible for DoD to calculate the return of unearned TA funds to the government based upon when the student stops attending. Note that preferred terminology includes “return” versus “refund.” In each example, bold type identifies the 60% completion point.
Example 1. 5-week Course: • Day 1-7 100% • Day 8 77% • Day 9 74% • Day 10 71% • Day 11 69% • Day 12 66% • Day 13 63% • Day 14 60% • Day 15 57% • Day 16 54% • Day 17 51% • Day 18 49% • Day 19 46% • Day 20 43% • Day 21 40% • Day 22 0% Note: The educational institution’s week of instruction is counted as 7 days.
Example 2. 8-Week Course Withdraw submitted: • before or during week 1 = 100% return • during week 2 = 75% return • during weeks 3–4 = 50% return • during week 5 = 40% return • during weeks 6-8 = no return
Example 3. 15 or 16-Week Course Withdraw submitted: • before or during weeks 1–2 = 100% return • during weeks 3–4 = 75% return • during weeks 5–8 = 50% return • during weeks 9 = 40% return • during weeks 10–16 = no return
The Student Accounts office will generate an invoice to the VA after the 5th week of classes. Student Accounts will code the student’s account to prevent holds while the payment is in process. The student will continue to receive eBills.
The student will continue to receive eBills, and is expected to pay any charges that the VA educational benefits will not pay. If the student does not pay the charges that the VA does not cover, they are subject to late payment fees and holds. If you have questions on the certified amount of your VA benefits, and which costs are not eligible, please speak with the Financial Aid office. If you do not pay the balance after the VA payment, your account is subject to late payment fees and holds.
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