COELIG Filing and Training

An individual COELIG dashboard will be established for each identified employee to capture filing and ethics training history. The COELIG dashboard is the starting point for filing your Financial Disclosure Statement (FDS). 

To access your dashboard:

• Go to:  www.system.suny.edu
• Scroll down to Employee Resources, choose SUNY Portal
• SUNY Secure Sign On - choose Buffalo Univ from the drop down, click login button
• Login Required - enter your UBIT name and password
• Click on Business Systems Applications tab (if not shown by default)
• Click on Ethics Financial Disclosure System FDS
• Choose Ethics Financial Disclosure System FDS

If you receive an error message, please try again using a different browser. No one browser has worked consistently so you may need to try several. 

If you continue to receive an error message, please send the message and when it occurred to the SUNY help desk at 518-320-1208 or helpdesk@suny.edu. 

Depending on the error, you may be further directed to the NYS help desk. If you have previously contacted COELIG and set up a personal account with a new ID, follow the instructions COELIG provided to access your dashboard.

Review the guidance on FDS online filing, Navigating the FDS Online Filing System for SUNY Filers (PDF).

There are two ways to request an exemption:

1. Use your COELIG dashboard. Scroll to the bottom of the dashboard.
   • In the filing section:
     • Click on Filing - Request Individual Exemption and follow the instructions, or
     • In the Actions column, find the icon that says “Request an Exemption” when you hover over it
2. Complete the Application Requesting An Exemption From Filing A Financial Disclosure Statement (PDF)

Submit your request about a month prior to the FDS filing due date (May 15 for non-academic filers or November 15 for academic filers) but no later than the due date. If COELIG has not responded by the due date, you are not required to file until you hear from them.

If you need additional time to file your FDS due to justifiable cause or undue hardship, you may apply for an extension. COELIG must receive this request by the FDS filing due date (May 15 for non-academic filers or November 15 for academic filers).

There are two ways to request an extension:

1. Use your COELIG dashboard. Scroll to the bottom of the dashboard.
   • In the filing section:
     • Click on Filing - Request Extension of Time To File A Financial Disclosure Statement and follow the instructions, or
     • In the Actions column, find the icon that says “Request an Extension” when you hover over it
2. Complete the Application Requesting An Extension of Time To File A Financial Disclosure Statement (PDF)    

UB is offering a Comprehensive Ethics Training Course (CETC) via Zoom specifically for UB state employees on the following dates. UB employees can register for these dates in UB EDGE.

• Fri, Aug 9, 2-4 PM
• Tues, Aug 20, 1-3PM
• Wed, Sept 11, 9-11 AM
• Fri, Sept 27, 2-4 PM
• Wed, Oct 9, 9-11 AM
• Fri, Oct 25, 2-4 PM
• Wed, Nov 13, 9-11 AM
• Fri, Nov 22, 2-4 PM
• Wed, Dec 4, 9-11 AM
• Fri, Dec 20, 2-4 PM

To register for SUNY webinar training:

1. Click the link for the date you would like to participate in the webinar; each link is unique to the particular session. 
2. Register with your UB email address and your First and Last Name so your participation can be tracked and you receive credit for attending.
   
3. After registering, you will receive a confirmation email containing information about joining the meeting. The email from the Zoom system will include your login information and password for accessing the webinar on the day of the training. You can add the details to your calendar from that email. If you do not receive an email upon registration, check your “junk” folder.
4. Training may be taken from any computer, on campus or off campus. 
5. You may be required to install the Zoom software on your computer; SUNY has indicated that the system is safe and installation is free.

Participants should test their ability to access the Zoom system well in advance so that technical issues can be addressed prior to the start of the webinar.  

Participants who are unable to connect to the webinar may contact the UBIT Help Center at 716-645-3542 for assistance. The Help Center is aware of these webinars and will help you. Please do not contact SUNY with webinar issues.  

Dates for webinars offered by COELIG can be found on the COELIG website. Remember, UB, SUNY and COELIG offer the same training.

The CETC is a live, instructor-led training that covers the Public Officers Law and other related ethics laws and regulations.

Training is provided via WebEx Events. Participants do not need a camera or microphone, but are required to connect individually with a device that allows them to see the presentation.

State employees who are unable to attend a training session at their agency may request registration at a Commission hosted session by filling out a training registration request at: https://ethics.ny.gov/form/enrollment-request-for-training-. You will receive an email confirmation when your request has been processed. Please allow at least 5 business days. WebEx access links will be sent to all registered participants the week of the event. Availability is limited and filled on a first-come first-served basis. We cannot guarantee registration to all who request it.

Best Practices For The Phone

• Enter your Audio PIN
• Don’t use speakerphone
• Turn off call waiting
• Turn off your hold music

Mic and Speakers (VoIP)

• Test your speaker setup
  
  • Click Audio Setup in the Audio Pane to select the correct device
    
  • Mac users should click the speaker icon in the Audio Pane to select the correct device
• Check the volume setting under Audio Setup
  
  • Click Speakers Setup and then click Play Sound
    
  • Adjust the slider bar to the desired volume
• You could have a bad connection
  
  • Toggle once between the Use Telephone and the Mic and Speakers options
• If the person speaking is using a microphone with a mute or unmute button, is their microphone muted?
• Do you have the correct audio option selected?
  
  • You cannot use the Mic and Speakers option when you have Use Telephone selected
• It could be an internet bandwidth issue
  
  • Close other open web pages, including file sharing and music and video streaming
  • If your internet connection is still too slow, you may need to use the Telephone option

I’m Hearing An Echo

• If you are using a telephone, make sure the audio setting on your control panel is not set to Use Mic and Speakers
• Built-in or external speakers on your computer or laptop can cause an echo
  • Reduce speaker volume to a low level or turn off speakers when using another device (i.e., headset)
• Webcams with microphones can pick up additional noise and cause an echo
  • Using a webcam for your audio is not recommended
• If using a microphone, move the microphone closer to your voice and away from competing sounds (e.g., computer fans)
• Avoid moving or touching the microphone during the webinar

To receive credit for attending the webinar training, you must access and log in using a computer or tablet with your UB email address. Your registration and log in data will be used to verify your attendance in the webinar (which is why you must use your name and campus to register for the training).

Only the person who registers receives credit for attending. If you share a computer, only the person who registered to attend the session will get credit. It is recommended that you use one computer or tablet per person.

Upon completion of the webinar, verified attendance information generated by the system will be sent to your campus.