University at Buffalo (UB) 
Administrative Services Gateway
Administrative Services GatewayBuilding partnerships through collaboration
Campus Mail
Official university business mail is collected, processed and delivered by the Campus Mail Service, including:
- Official inter-campus business mail
- In- and out-bound university business mail collected, processed and delivered by the United States Postal Service (USPS)
New USPS Prices Take Effect July 14, 2024
First-Class Forever stamp will be 73 cents. See the new rates.
Quick Links
On this page:
By using Campus Mail to ship your items, you affirm that it meets all USPS shipping guidelines and standards.
Interdepartmental Mail
Campus mail, using inter-departmental envelopes, must be properly addressed to ensure delivery. Add a university return address if using any other envelope or mailer.
| Proper Format | Example |
|---|---|
Addressee Department Name Building Name Campus | Dr. Joan Doe Comparative Literature 638 Clemens Hall North Campus |
North Campus
- Outside Campus Mail Center
- Second floor of Clemens Hall
- First floor of Cooke Hall
- Student Union foyer
South Campus
- Harriman Hall lobby
UPS and FedEx
- Please contact carrier or go to local store
- Campus Mail does not handle these carriers
Request additional interdepartmental mailing supplies from UB Campus Mail Services.
Metered Mail
Campus Mail Services can process outgoing letters, flats and parcels using a postage meter.
| Service | Description | Cost |
|---|---|---|
| Certified Mail | Provides proof of mailing at time of mailing and the date and time of delivery or attempted delivery | $3.45 plus postage |
| Return Receipt | Provides evidence of delivery, including the recipient's signature and actual delivery address. This must be used with another service (e.g.) certified, insured or registered mail. | $2.75 plus postage |
| Registered Mail | Provides the highest level of security afforded by the USPS, including a special chain of custody and indemnity up to $50,000. | From $12.60, depending on item's value |
| Insured Mail | Provides coverage against loss, damaged or missing contents up to $5,000. | From $2.10, depending on item's value |
| USPS Tracking | Provides tracking updates as item travels to its destination. It can be used with priority mail, first class parcels, library mail and media mail. | No cost |
Stamps
University business mailings are to be processed through our Campus Mail Services. Stamps may be purchased by units for individual pieces of mail, sent on a sporadic basis. UB Procurement Cards (PCard) are the most appropriate mechanism to purchase stamps.
Bulk Mail
Campus Mail Services’ bulk mail operation is efficient and cost-effective for large mailings, such as invitations, newsletters or announcements.
Your USPS Mail Address
Inform your off-campus business colleagues about your mail address at UB to expedite your mail delivery.
| Proper Format | Example |
|---|---|
| Your Name Your Department (if applicable) Your Campus Mailing Address (Room # and Building Name) Buffalo, NY Your Zip+4 Code | Dr. Joan Doe Comparative Literature 638 Clemens Hall Buffalo, NY 14260-4600 |
Use Look Up a ZIP Code™ to find your zip code using the By Address tab. UB has more than one zip code and there are numerous +4’s.
USPS Mail Services
| Type | Current | Proposed |
|---|---|---|
| Standard Envelope (less than 1 ounce) • Each additional ounce • Non-machinable surcharge | $0.68 $0.24 $0.44 | $0.73 $0.28 $0.46 |
| Postcard | $0.53 | $0.56 |
| Flat/Large Envelope (less than 1 ounce) • Each additional ounce | $1.39 $0.24 | $1.50 $0.27 |
USPS services can facilitate shipping with a variety of supplies and services:
- Free USPS shipping supplies
- Insurance, USPS Tracking™, Registered Mail™, Signature Confirmation™, more
For foreign parcels one pound or over, a USPS Customs Form must be filled out:
Suspicious Mail
Contact Campus Police at 645-2222 for any suspicious mail piece. Review tips from the USPS about what makes mail suspicious.
Contact an Expert
Campus Mail Services
Phone: 716-645-2743; Fax: 716-645-3937
Email: CampusMail@buffalo.edu