Building partnerships through collaboration.
The budget category crosswalk summarizes expenditure codes across funding sources and the subcategory under which they fall.
| Subcategory | Definition | State Funded Expenditure Codes | Research Foundation Expenditure Codes | UB Foundation Expenditure Codes |
|---|---|---|---|---|
| Administrative Salary | Salaried staff compensation | Administrative (00100)
| Staff - SWR Regular Exempt | Salaries (5111) |
| Instructional Salary | Faculty compensation | Instructional (00400) | N/A | N/A |
| Instructional Support Salary | Library employees | Supporting Academic (00500) | N/A | N/A |
| Overtime | Overtime costs relating to salaried employees | Overtime (01948) | Overtime Pay - SWR Regular Nonexempt OT | N/A |
| Additional Wages - Personal Service Regular | Additional wages for salaried staff. Non overtime expenses. | Also Receives (01902)
| Stipends (FPS IFR Stipends) | N/A |
| Subcategory | Definition | State Funded Expenditure Codes | Research Foundation Expenditure Codes | UB Foundation Expenditure Codes |
|---|---|---|---|---|
| Adjuncts | Wages for adjuncts | Adjunct (02400) | N/A | N/A |
| Extra Service | Extra service salary compensation | Instructional Extra Service (02498)
| N/A | N/A |
| Graduate Assistants | Graduate student compensation | Other-Graduate Students (02698) | N/A | N/A |
| Maintenance Staff - Temporary Service | Temporary maintenance staff costs | Maintenance - Security & Transportation (02300) | N/A | N/A |
| Other Hourly Staff | Other hourly staff expenses | Supporting Academic (02100) | N/A | N/A |
| Research Assistants | Research aide compensation | N/A | Student - SWG Grad Exempt | N/A |
| Student Assistants | Student assistant compensation | Other-Students-Exempt FB (02699) | N/A | N/A |
| Summer & Winter Salary | Instructional compensation for summer and winter sessions | Other - Summer and Winter (02074) | Summer (SWS Summer Exempt) | N/A |
| Teaching Assistants | Teaching assistant compensation | Teaching Assistant (02483) | N/A | N/A |
| Additional Wages - Temporary Service | Additional wages for hourly staff | Overtime (02098) | N/A | N/A |
| Subcategory | Definition | State Funded Expenditure Codes | Research Foundation Expenditure Codes | UB Foundation Expenditure Codes |
|---|---|---|---|---|
| Fringe Benefits | Employee benefits | Fringes (IFR FRINGE) | Fringe Benefits (FBR Fringe Benefits) | — |
| Subcategory | Definition | State Funded Expenditure Codes | Research Foundation Expenditure Codes | UB Foundation Expenditure Codes |
|---|---|---|---|---|
| Fellowships | Fellowships | N/A | Fellowships (FPS Fellowships) | Fellowships (5222) |
| Scholarships | Scholarships and student aid payments | Student Aid Payments (05803) | Tuition and Fees (TUI SUNY Tuition and Fees) | Scholarships (5224) |
| Subcategory | Definition | State Funded Expenditure Codes | Research Foundation Expenditure Codes | UB Foundation Expenditure Codes |
|---|---|---|---|---|
| Building Maintenance Supplies | Facility/maintenance supplies | Facility/Residential Supplies - Cleaning (03300)
| Maintenance Supplies (SUP Maintenance and Repair) | |
| Food & Beverage Supplies | Food & beverage purchases | Food and Beverage (03400)
| Food and Bev Supplies (SUP Food and Bev Supplies) | FSA - Conference, Conventions and Meetings (5660) |
| Lab Supplies | Dental and academic lab supplies | Dental Supplies (03200)
| Lab Supplies (SUP Class Lab) | Lab Animal Care & Purchases (5510) |
| Library Materials | Cost of library serials | Library Serials (07010)
| Subscriptions/Memberships (SUP Books and Periodicals) | Books and Other Publications, Reprints (5503) |
| Office Supplies | Office supplies, books and periodicals | Office Supplies (03001)
| Office Supplies (SUP Office Supplies) | N/A |
| Other Supplies | Non lab/IT/office/maintenance supplies | Other Supplies (03125)
| Other Supplies (SUP Other Supplies) | Supplies (5501) |
| Security Supplies | Supplies purchased for security | Security Supplies (03323) | N/A | N/A |
| Subcategory | Definition | State Funded Expenditure Codes | Research Foundation Expenditure Codes | UB Foundation Expenditure Codes |
|---|---|---|---|---|
| Conference & Registration Costs | Conference registration costs | Conference/Training Services - In State (05003) | Conference Fees (CFR Conf Registration Fees) | Conference, Conventions and Meetings (5660) |
| Subcategory | Definition | State Funded Expenditure Codes | Research Foundation Expenditure Codes | UB Foundation Expenditure Codes |
|---|---|---|---|---|
| Memberships/Subscriptions | Organizational memberships and other subscriptions | Memberships (05006)
| Subscriptions/Memberships (CFR Membership Fees) | Memberships (5750) |
| Subcategory | Definition | State Funded Expenditure Codes | Research Foundation Expenditure Codes | UB Foundation Expenditure Codes |
|---|---|---|---|---|
| Lodging | Hotel costs for travel | Lodging (04204) | Lodging (TRV Dom Lodging Actual) | |
| Meals - Travel | Food costs for travel | Per Diem - Unreceipted Travel (04200)
| Meals (TRV Dom Meals Actual)
| |
| Non-Employee Travel | Travel cost for speakers/consultants | Non-Employee Travel - Speaker (04033) | N/A | |
| Team/Group Travel | Athletics and group travel | N/A | N/A | |
| Transportation | Transportation costs for travel | Air Travel (04215)
| Air Travel (TRV Dom Air Fare)
| |
| Travel Other | General expenditures for travel | Business Travel Acct (BTA) (04899)
| N/A | Travel and Entertainment (5600) |
| Subcategory | Definition | State Funded Expenditure Codes | Research Foundation Expenditure Codes | UB Foundation Expenditure Codes |
|---|---|---|---|---|
| Audio Visual Equipment | Electronic devices for audio and visual content | Audio Visual (07305)
| N/A | |
| Clinical Equipment | Medical equipment | Equipment Usage and Research Services Recharge (Medical) (09801)
| Medical Equipment (EQP Medical Equipment) | |
| Fleet | Vehicle purchases | Vehicles (07310) | Auto/Vehicle (EQP Vehicles) | Automobile Expenses (5620) |
| Furniture | Furniture purchases for offices and classrooms | Furniture (07222) | Furniture (EQP Furniture) | Furniture (5560) |
| Office Equipment | Office equipment costs | Office Equipment (07212) | Office Equipment (EQP Office Equip) | |
| Other Equipment | Non lab/IT/office/maintenance equipment | Other Equipment (non-Fixed Asset) - (07250) | Other Equipment (EQP Other Equip) | Equipment Purchased (5561) |
| Research Lab Equipment | Equipment purchased for research | Instrumentation (Fixed Asset) - (07359) | Other Equipment (EQP Research Equip) | Lab Equipment (5541) |
| Subcategory | Definition | State Funded Expenditure Codes | Research Foundation Expenditure Codes | UB Foundation Expenditure Codes |
|---|---|---|---|---|
| Alter & Improve Facility | Construction costs | Management of State Facilities (05609)
| Building Repairs (LSB Building and Maint Repairs) | |
| Building Maintenance Services | Maintenance services | Building/Property Services (05638) | Other Contractual Services (GNS Building Property Services) | |
| Equipment/Auto Repair | Vehicle and equipment repairs | Equipment Maint/Repairs-Communications (05138)
| Equipment Repair (LSE Equip Maint Repairs Other) | |
| Maintenance Services | Maintenance service contracts | Maintenance Services - Fire Alarm/Supression (05620) | Maintenance Services (GNS Highway Maint Services) | Maintenance Contracts (5333) |
| Subcategory | Definition | State Funded Expenditure Codes | Research Foundation Expenditure Codes | UB Foundation Expenditure Codes |
|---|---|---|---|---|
| Clinical Services | Medical services | Medical/Clinical Services (05881) | Medical/Clinical Services (GNS Medical Clinical) | N/A |
| Patient & Subject Costs | Patient and subject expenses (research related) | N/A | Patient/Subject Expenses (GNS Subject Costs) | Patient/Subject Expenses - 5363 |
| Subcategory | Definition | State Funded Expenditure Codes | Research Foundation Expenditure Codes | UB Foundation Expenditure Codes |
|---|---|---|---|---|
| Consulting & Temp Agency Services | Outside consultant services | Consultants (05813)
| Consulting (GNS Consultant Services) | N/A |
| Subcategory | Definition | State Funded Expenditure Codes | Research Foundation Expenditure Codes | UB Foundation Expenditure Codes |
|---|---|---|---|---|
| IT Licenses/Software/Software Maintenance | IT software maintenance and licensing services | IT Software Maintenance (05626)
| IT Licensing/Services (GNS IT Servs Software Licenses) | Information Technology, Software (5514) |
| IT Supplies/Equipment/IT Equip Maint & Repair | IT equipment (Computers, Computer accessories, etc.) | PC's (07341)
| IT Equipment (EQP IT Equip Other) | Computer Servers (5540) |
| Subcategory | Definition | State Funded Expenditure Codes | Research Foundation Expenditure Codes | UB Foundation Expenditure Codes |
|---|---|---|---|---|
| Marketing | Advertising costs and services | Advertising & Marketing Services - Newspapers/Billboards - 05883 | Advertising Services (GNS Advertising Services) | Advertising (5335) |
| Subcategory | Definition | State Funded Expenditure Codes | Research Foundation Expenditure Codes | UB Foundation Expenditure Codes |
|---|---|---|---|---|
| Printing | Printing and photocopying costs | Printer Services (05607)
| Publishing (PPP Outside Printing) | Printing & Photocopying (5336) |
| Shipping | Postage and shipping costs | Shipping Postage and Mail Svcs (05603)
| Postage and Shipping (PPP Postage) | Postage, Freight, etc. (5513) |
| Subcategory | Definition | State Funded Expenditure Codes | Research Foundation Expenditure Codes | UB Foundation Expenditure Codes |
|---|---|---|---|---|
| Interest Expenses | Interest costs | Interest-Late Payment (NPS) (05799) | Interest - General (GNS Interest Sponsor) | Interest Paid (5405) |
| Subcategory | Definition | State Funded Expenditure Codes | Research Foundation Expenditure Codes | UB Foundation Expenditure Codes |
|---|---|---|---|---|
| Rental Expense | Expenses for rent of buildings, vehicles, and equipment | Lease-Real Property-Base Rent (05201)
| Rental Expense (LSB Real Prop Base Rent) | Rent (5402) |
| Subcategory | Definition | State Funded Expenditure Codes | Research Foundation Expenditure Codes | UB Foundation Expenditure Codes |
|---|---|---|---|---|
| Chilled Water | Utility - chilled water | Chilled Water (05554) | N/A | N/A |
| Electricity | Utility - electricity | Electricity (05552) | Electricity (UTL Electricity) | N/A |
| Electricity Transmission | Utility - electricity transmission | Electricity Transmission (05557) | N/A | N/A |
| Natural Gas | Utility - natural gas | Natural Gas (05551) | Natural Gas (UTL Natural Gas) | N/A |
| Natural Gas Transmission | Utility - natural gas transmission | Gas Transmission (05558) | N/A | N/A |
| Renewable Energy Credits | Utility - renewable energy credits | N/A | Utilities-General (UTL Other Utility Services) | N/A |
| Sewer | Utility - sewer | Sewage (05556) | N/A | N/A |
| Steam | Utility - steam | Steam (05553) | N/A | N/A |
| Telecommunication | Utility - telephones and telecommunications | Telephone Services (05402) | Telecommunication Services (PBS Mobile Telecommun Services) | Telephone, Cable and Internet (5400) |
| Utilities - General | Utility - general | Utilities-General (5401) | N/A | Utilities - General (5401) |
| Water | Utility - water | Water-Non Municipal (05555) | Water (UTL Water) | N/A |
| Subcategory | Definition | State Funded Expenditure Codes | Research Foundation Expenditure Codes | UB Foundation Expenditure Codes |
|---|---|---|---|---|
| Insurance Expense | Insurance costs | Insurance (05826) | Insurance Expense (GNS Insurance Other) | Insurance (5403) |
| Subcategory | Definition | State Funded Expenditure Codes | Research Foundation Expenditure Codes | UB Foundation Expenditure Codes |
|---|---|---|---|---|
| Administrative Fees | Miscellaneous fees | N/A | Filing and Other Fees (5703) | |
| General University Service Fee | 13% fee on outside revenue coming into the University | IFR GUSF Fee | UBF GUSF Fee (4292) | |
| Gift Fee | 5% fee on monetary gift revenue that comes into UB Foundation | N/A | UBF Gift Fee (4290) | |
| Salary Recovery Fee | 20% fee on salary recovery funds | IFR Salary Recovery Fee |
| Subcategory | Definition | State Funded Expenditure Codes | Research Foundation Expenditure Codes | UB Foundation Expenditure Codes |
|---|---|---|---|---|
| Other Expense | Miscellaneous expenses | Other Expenses (05907) | Other (OTR Miscellaneous Other) | N/A |
| Other Services | Miscellaneous service expenses | Industrial Services (05855) | General Services (GNS General) | Other Services (5349) |
| Relocation Expenses | Moving expenses for faculty and staff | Moving Services (05010) | Relocation (REL Relocation) | Moving Expense (5621) |
| SUNY Direct Charges | SUNY direct charges | Campus Direct Charges-OTPS (05088) | N/A | N/A |
| Subcategory | Definition | State Funded Expenditure Codes | Research Foundation Expenditure Codes | UB Foundation Expenditure Codes |
|---|---|---|---|---|
| UBF Transfer | Intra fund transfers within UB Foundation accounts | N/A | N/A | Intra Fund Transfers (5878) |