UB Policy Library

Use the search bar to find specific policies or browse by category. Have questions about a specific policy? Each policy includes contact information for the responsible office and subject matter experts who can provide further guidance.

New Policies

New policy within the last 12 months

Revised Policies

Revised policy within the last 12 months

Retired Policies

Policy Name and Retirement Date
Retired Policy Retirement Date Replacement
Policy or Guidance
UB Modifications to the New York State Information Security Policy March 2025 New York State Information Security Policy Download pdf 
Telephone Use February 2025 Computing, Network and Telecommunications Usage
Power Purchasing October
2022		 State University of New York Energy Procurement and Energy Affairs Office
Central Email Communications Management and Retention June 2022 Central Email Policy
Email Servers Connected to UB Network June 2022 Central Email Policy
Chemical Biohazard Decon Equipment Release Checklist December 2020 Laboratory Equipment Release Checklist
Contractor Safety Guidebook December 2020 Construction - Contractor Safety Guidebook
Disposal of Ethidium Bromide Contaminated Waste December 2020 Hazardous Chemical Waste - Special Waste Types - Ethidium Bromide Disposal
Disposal of Mercury Containing Dental Amalgam December 2020
 Hazardous Chemical Waste - Special Waste Types - Mercury Containing Dental Amalgam
Drain Disposal Guidelines for Laboratory Wastes December 2020 Hazardous Chemical Waste - Special Waste Types - Drain Disposal Guidelines
Formaldehyde Management Plan December 2020 Formaldehyde Management Plan
Glove Box Safety December 2020 Glove Box Safety
Gram Staining Waste Disposal December 2020 Hazardous Chemical Waste - Special Waste Types - Gram Staining Wastes
Lab Equipment Release
 December 2020 Moving or Releasing Equipment or Labs
Lab Equipment Service
 December 2020 Moving or Releasing Equipment or Labs
Lead Foil or Sheet Collection and Disposal
 December 2020 Hazardous Chemical Waste - Special Waste Types - Lead Foil/Sheeting
Mercury Spill Cleanup Guidelines December 2020 Chemical Spills
Toxic Materials Handling in the Laboratory December 2020 Toxic Materials Handling in the Laboratory
Quota and Data Retention Policy for Course Materials on Central Streaming Media Services
 June 2020 Not applicable
Log Data Access and Retention Policy August 2019 UBIT Policy: Log Data Access and Retention  
Campus Mail Policy April 2019 UB Campus Mail
Listserv Policy January 2019 UBIT Policy: LISTSERV
Information Security:  Data Access and Security Policy August 2018 Data Governance (Provost)

Protection of University Data Policy

Data Risk Classification Policy

Data Access Procedure (UBIT)
Securing Network Connected Drives March 2018 UB Minimum Security Standards for Desktops, Laptops, Mobile, and Other Endpoint Devices (UBIT)

UB Minimum Server Security and Hardening Standards (UBIT)
Retention Guidelines for Log Data
 January 2018 Guidelines for Retention of Security Log Data (UBIT)
Honoraria December 2017 Not applicable
Meal Period Guidelines
 December 2017 Not applicable
Audit Follow-Up October 2017 Not applicable