Harassment Prevention Training Frequently Asked Questions

For Employees

Yes. New York State law requires all employers to ensure that employees complete sexual harassment prevention training on an annual basis. It is not sufficient for us to offer the training – state law requires us to ensure employees complete the training. Recognizing that our employees are balancing a number of obligations, we have created a brief refresher course that can be completed in less than twenty minutes.

New York State law requires all employers to ensure that employees complete sexual harassment prevention training on an annual basis. Sexual harassment and other forms of unlawful harassment are unfortunately common in workplaces. We want to ensure that everyone can learn and work in a respectful and appropriate environment. UB’s sexual harassment prevention training is intended to promote the harassment-free environment to which everyone is entitled.

New York State requires all students to complete sexual assault prevention training as part of Education Law Section 129(b) (Enough is Enough). At UB, this course is AlcoholEDU and Sexual Assault Prevention.

New York's Mandatory Sexual Harassment Prevention Training is a separate training that meets the state's requirement to train all employees. New York defines "employee" as anyone who is paid. Therefore, student assistants, teaching assistants, graduate assistants, and research assistants meet the New York State definition of "employee" even though they are primarily students and may not be working full-time. The sexual harassment prevention training course includes topics that are not covered in the AlcoholEDU and Sexual Assault Prevention courses. Therefore, if you are hired as a student assistant, teaching assistant, graduate assistant, research assistant or you are a work-study student, New York State requires that you complete mandatory annual Sexual Harassment Prevention training.

2024 Sexual Harassment Prevention Training Course Instructions

2024 Sexual Harassment Prevention Training Course Instructions

Follow the instructions below to complete the online training course via UB Learns

UB Learns Website Link: https://ublearns.buffalo.edu/

*Important note: This course will not work when using the Internet Explorer (IE) internet browser.

Verify that your internet browser is compatible. To use UB Learns, use a computer that is connected to the Internet and the most up-to-date web browser. It is recommended that you use the most current version of:

Brightspace technical support offers a list of certified and compatible browsers, listed by Operating System, for use with UB Learns D2L Brightspace Compatible Browsers (UB Learns).

Accessing the Course

    1. Go to UB Learns, and select “Log in to Brightspace”.

        a. Enter your UBIT Name and Password, Click Login.

        To look up your UBIT Name, please go to: buffalo.edu/search/you

2. You may be prompted to verify your identity via UB DUO.

Select a Course in Brightspace

    3. Begin at ‘Select a Course’, to the right of the UB: Learns icon

    From your list, Select 2024: UB Sexual Harassment Prevention     Training Course – EDISHP – ADM_PRE_20240126_diversity

    You may also access the course in your ‘My Courses’ Widget once     you have accessed the course once.

    Select the 2024: UB Sexual Harassment Prevention Training Course     – EDISHP in your ‘My Course’ Widget.

    This will navigate you to the beginning of the course.

Discovering the Course

If you do not see the 2024: UB Sexual Harassment Prevention Training Course – EDISHP in your ‘Select a Course’ pulldown, you will need to:

Discover the course and Self-Enroll in the course

1. From the UB Learns homepage, select Tools

2. Select Discover

3. Select 2024: UB Sexual Harassment Prevention Training Course - EDISHP:

4. Select Enroll in Course

5. Select OK for Successful Enrollment:

Taking the Training

    4. Read the message from President Tripathi.

    5. The Visual Table of Contents Widgets guides you through the     course and additional resources available to you outside of the     course content. For additional information regarding each Widget:

    Select the i on each widget to ‘flip’ the Widget and gain details on     the Widget.

    The additional Information for each Widget will display. To flip back     to the original view: Select the Back Arrow in the upper left corner     of the tile.

    6. Select the 2024 Sexual Harassment Prevention Training         Course

        The course requires you to watch a video, complete a short quiz,         and review the Discrimination and Harassment Policy.

    7.  Select Watch the 2024 UB Sexual Harassment Prevention Training         Video.

    8. Play the 2024 UB Sexual Harassment Prevention Training         Video

        Start the training by selecting the play button in the middle of the         screen.

        You may choose to watch the video by downloading the video,         opening the video in a new window or by making the video full         sized.

Panopto is the video platform that was used to create the training video. The software requires your internet browser to accept third-party cookies. The Safari internet browser in particular may require you to change your settings in order to view this type of video file.

If you are using an Apple device (i.e., MacBook, iMac, iPad or iPhone) and the Safari browser, please review the following information regarding Panopto and the Safari internet browser:

How to enable support for Third-Party browsers

Alternative Formats and Accessibility Features:

To access Alternative Formats Select the Alternative Formats link below the video.

This will bring up the options to select multiple formats to review the training material.

Select the desired format and select Download.

Begin the Quiz:

    9. Post Training Quiz:

        a) Navigation Option I:

        To begin the Quiz, Select the right arrow button above the video         and the next page displays.

        b) Navigation Option II:

        Navigate to the 2024 Sexual Harassment Prevention Training         Course.

        Select the navigation link 2024 Sexual Harassment Prevention         Training Course, the breadcrumb navigation, below the         horizontal navigation bar.

        Select the Complete the 2024 Post Training Quiz link

    10. Complete the Quiz

        a) Once you answer all the quiz questions, select Submit Quiz,         and select Submit Quiz a second time

        Scroll to the bottom of the page and Select Done and you will be         taken to the next page.

        b) You will receive a Post Quiz Summary Page:
        c) Select the Right Arrow
        d) You will be taken to the next Table of Contents component and         a pop-up will display if you completed the quiz with a passing         grade and selected all the acknowledgements.

Certificate of Completion

    11. Viewing Your Awards/Certificate of Completion

        Select ‘View Awards’

        If you do not receive a pop-up listed above, you may access your         certificate by the following:

        a) Select the Messaging icon to view the latest updates about         the course:
        b) Select the Message you would like to view:
        c) You will navigate to the ‘My Awards’ page:

        Select the Sexual Harassment link

        d) Select ‘Generate Certificate’ to create a PDF Certificate of         Completion

        A PDF will Download to your device.

        Go To letter h. to view the certificate.

        If you do not receive a pop-up, or see a message in your message         area, you may access your certificate by the following:

        e) Select your Profile Name and select Profile:
        f) Select View My Awards:
        g) Select the Sexual Harassment link

        Select ‘Generate Certificate’ to create a PDF Certificate of         Completion

        A PDF will Download to your device.

        h) To View the Certificate, Open the PDF

    Please DO NOT Email EDI with your certificate. We receive your     completion information from UB Learns, and this is entered into our     official records. Our training liaisons will have access to our official     records.

    Your certificate is for external organizations who may require your     completion.

    12. Course Completion Email

    UB Learns Brightspace will email a completion notification to you     once you have completed the video and the quiz.

Please DO NOT Email EDI with your Email Notification. We receive your completion information from UB Learns, and this is entered into our official records. Our training liaisons will have access to our official records.

    13. Logout of UB Learns Brightspace

        a) Select ‘your name’ in the upper right corner of your UB         Learns window.
        b) Select ‘Log Out’
c) Close all internet tabs

Completing Sexual Harassment Prevention Training on Mobile Phones or Tablets -- Accessing UB Learns from your portable device.

UB Learns is available within the new Learning Management System via the app named Brightspace Pulse. Brightspace Pulse is available through Google Play® or the Apple App Store®. Requirements for mobile phones or tablets are available on the D2L Brightspace Pulse website.

Android Mobile Phone or Tablet:

Go to the Google Play™ App on your device
Search for the Brightspace Pulse app
Select the Pulse App for Brightspace and select Install
Brightspace Pulse App will install, select Open when complete
There are 3 screens to view the Brightspace APP
On the last screen select Get Started
Select While using the app to assist in finding the course
Search for UB
Welcome to UB Learns

Scroll down to Select Log into Brightspace
Enter your UBIT Name, Your UBIT Password, and Select Log In

You may be prompted for your UB Duo Two-Step Verification
Select either Allow or Don’t allow for Notifications from the Brightspace Pulse App: this is a personal choice.
Begin the course:

a. Select the 2024 Sexual Harassment Prevention Training Course:

     i. Watch the Video
    ii. Complete the Quiz
    iii. Select the Discrimination and Harassment Policy
b. You have completed the course on your Android device.

iPhone Mobile Phone or iPad:

Go to the Apple App Store ® on your device
Search for the Brightspace Pulse app
Select the Pulse App for Brightspace and select Install
Brightspace Pulse App will install, select Open when complete
There are 3 screens to view the Brightspace APP
On the last screen Select Get Started
Select While using the app to assist in finding the course
Search for UB
Welcome to UB Learns

Scroll down to Select Log into Brightspace
Enter your UBIT Name, Your UBIT Password, and Select Log In

You may be prompted for your UB Duo Two-Step Verification
If the course does not automatically display, you will need to Discover the course.
a. From the UB Learns home screen Select the three lines
b. Select Tools
c. Select Discover
d. In Discover, the 2024 UB Sexual Harassment Prevention Training Course will display.

Select the 2024 UB Sexual Harassment Prevention Training Course.
e. Select Enroll in Course
f. Select OK on the Successfully Enrolled window
Begin the course:
a. Select the 2024 Sexual Harassment Prevention Training Course:
    i. Watch the video
    ii. Complete the quiz
    iii. Select the Discrimination and Harassment Policy.
You have completed the course on your Apple Device.

Accessibility:

The University at Buffalo strives to create accessible content for all. The University at Buffalo will provide reasonable accommodations to ensure individuals with disabilities have equal access to the training content. To request accommodations, please contact Equity, Diversity and Inclusion (EDI) by email at diversity@buffalo.edu or by phone at (716) 645-2266 for assistance.

If you completed an online or live training after February 1, 2024, you may upload your external completion certificate, and this will meet UB's mandate. If you do not have a completion certificate, please contact Equity, Diversity and Inclusion at (716) 645-2266 or diversity@buffalo.edu.

Please note that individual departments have the discretion to require employees in their areas to complete an updated online training course or a live session, regardless of whether they previously completed sexual harassment prevention training.

2024 Sexual Harassment Prevention Training Course Instructions

2024 Sexual Harassment Prevention Training Course Instructions

Follow the instructions below to complete the online training course via UB Learns

UB Learns Website Link: https://ublearns.buffalo.edu/

*Important note: This course will not work when using the Internet Explorer (IE) internet browser.

Brightspace technical support offers a list of certified and compatible browsers, listed by Operating System, for use with UB Learns D2L Brightspace Compatible Browsers (UB Learns).

Accessing the Course

    1. Go to UB Learns, and select “Log in to Brightspace”.

        a. Enter your UBIT Name and Password, Click Login.

        To look up your UBIT Name, please go to: buffalo.edu/search/you

2. You may be prompted to verify your identity via UB DUO.

Select a Course in Brightspace

1. From the UB Learns homepage, select Tools

2. Select Discover

3. Select 2024: UB Sexual Harassment Prevention Training Course - EDISHP:

4. Select Enroll in Course

5. Select OK for Successful Enrollment:

Android Mobile Phone or Tablet:

Go to the Google Play™ App on your device
Search for the Brightspace Pulse app
Select the Pulse App for Brightspace and select Install
Brightspace Pulse App will install, select Open when complete
There are 3 screens to view the Brightspace APP
On the last screen select Get Started
Select While using the app to assist in finding the course
Search for UB
Welcome to UB Learns

Scroll down to Select Log into Brightspace
Enter your UBIT Name, Your UBIT Password, and Select Log In

You may be prompted for your UB Duo Two-Step Verification
Select either Allow or Don’t allow for Notifications from the Brightspace Pulse App: this is a personal choice.
Begin the course:

a. Select the 2024 Sexual Harassment Prevention Training Course:

     i. Watch the Video
    ii. Complete the Quiz
    iii. Select the Discrimination and Harassment Policy
b. You have completed the course on your Android device.

iPhone Mobile Phone or iPad:

Go to the Apple App Store ® on your device
Search for the Brightspace Pulse app
Select the Pulse App for Brightspace and select Install
Brightspace Pulse App will install, select Open when complete
There are 3 screens to view the Brightspace APP
On the last screen Select Get Started
Select While using the app to assist in finding the course
Search for UB
Welcome to UB Learns

Scroll down to Select Log into Brightspace
Enter your UBIT Name, Your UBIT Password, and Select Log In

You may be prompted for your UB Duo Two-Step Verification
If the course does not automatically display, you will need to Discover the course.
a. From the UB Learns home screen Select the three lines
b. Select Tools
c. Select Discover
d. In Discover, the 2024 UB Sexual Harassment Prevention Training Course will display.

Select the 2024 UB Sexual Harassment Prevention Training Course.
e. Select Enroll in Course
f. Select OK on the Successfully Enrolled window
Begin the course:
a. Select the 2024 Sexual Harassment Prevention Training Course:
    i. Watch the video
    ii. Complete the quiz
    iii. Select the Discrimination and Harassment Policy.
You have completed the course on your Apple Device.

Accessibility:

Your completion of the online course will be recorded automatically in UB Learns. EDI does not require completion certificates, but you have the option of viewing and printing a certificate after you complete the online course. You will need to score a 66% or greater on the quiz. You should automatically receive notification of your certificate. If you do not, you obtain a certificate as follows:

1. Select Your Name in UB Learns in the upper right corner

2. Select Profile

3. Select View My Awards

Detailed instructions are on the website as well as a 'how to' video.

The online course is designed to be completed in approximately twenty minutes.

Yes. All employees must take the training, regardless of whether they are full-time, and regardless of classification or funding source.

New York State requires employees to complete training on an annual basis.

Employees who are on leave must complete the training when they return from leave. Taking the training is a work-related activity, and UB cannot require employees to work while they are on leave.

Yes. New York State considers anyone receiving payment from the University to be an employee and this includes work study students. They are therefore required to complete the training.

The training you completed will meet UB’s training requirement as long as it includes all of the information required by New York State. You may submit an external certificate of completion of the training to EDI. Please note that individual departments have the discretion to require additional training.

Call the Office of Equity, Diversity and Inclusion at (716) 645-2266 or fill out a contact form.

The Harassment Prevention Training program is an online training course available to anyone with a University at Buffalo appointment.

Refer to the section on: How do I access the Training.

If you have a UB appointment and still cannot access the program, please contact the Office of Equity, Diversity and Inclusion (EDI) at (716) 645-2266, or fill out a contact form.

Please ensure that you are using the current version of Chrome, Firefox, Microsoft Edge or Safari as your browser. We have received feedback that the program does not operate as well using other browsers such as Internet Explorer.

The University at Buffalo strives to create accessible content for all. The University at Buffalo will provide reasonable accommodations to ensure individuals with disabilities have equal access to the training content. Please contact Equity, Diversity and Inclusion by email at diversity@buffalo.edu, or by phone at (716) 645-2266 for assistance.

For Supervisors, Managers and Human Resource Officers

No. Employees must be afforded work time to complete the training, as it is a required work activity.

EDI has enrolled current paid appointed faculty, staff, and students in the course, so most employees are already enrolled. If an employee does not see the course in their 'My Courses' list, the employee may enroll in the course by Discovering the course:

From the UB Learns homepage, select Tools
Select Discover
Select 2024: UB Sexual Harassment Prevention Training Course - EDISHP:
Select Enroll in Course
Select OK for Successful Enrollment

Detailed instructions on how to enroll are available on our website.

All UB employees, including new employees, must take sexual harassment prevention training. If someone with a limited appointment has not taken UB's training in the past year, they will need to complete the online training. If you are hiring a group of people for the summer only, you have the option of scheduling a live training session with EDI.

EDI will be tracking online program completion and loading this into UB InfoSource. This information will display in your School, Department or Unit Liaison designee’s SIRI Training dashboard.

For live sessions, including sessions conducted through Zoom, EDI will provide a sign-in sheet for department liaisons to track attendance by name, date of training and person number. The liaison can then upload the roster on EDI's website. EDI will enter the completion information into UB InfoSource.

The New York State Division of Human Rights has instructed employers to use appropriate administrative remedies to ensure that all employees complete sexual harassment prevention training. Accordingly, EDI will work with you and UB's Office of Employee Relations to follow up with the employees who do not comply with the training requirement.

Yes. Equity, Diversity and Inclusion can present a live training to your department, either in person or by Zoom. We are also happy to join a regular department, school, or area meeting to present the information. To accurately track attendees, we will require you to provide a roster of names and person numbers of individuals who participated following the training session or meeting. To facilitate tracking, EDI can provide you with a department or area roster upon request prior to the training. Please complete a training request form to request a live training session.

Harassment Prevention Training Frequently Asked Questions

On this page:

For Employees

Is sexual harassment prevention training mandatory?

Why am I being asked to complete this training course?

I'm a student and I already completed training. Why do I have to take this?

How do I enroll in the online course?

Do I have to complete this training if I completed sexual harassment prevention training in the past year?

How do I access the training?

How do I obtain a completion certificate?

How long does it take to complete the training?

I’m a part-time employee. Do I need to take the training?

How often should I take the training?

Do employees who are on leave have to take the training?

Do work-study students have to take the training?

I’m a practice plan employee, and I received sexual harassment training through the hospital I work at. Do I need to take this training in addition to the training I already received?

If I have questions about anything in the program, who can I contact?

Why can’t I access the Harassment Prevention Training program?

Accessibility

For Supervisors, Managers and Human Resource Officers

Can I require my staff to complete this on their own time?

Can I enroll employees in the UB Learns course?

What about employees who are on limited appointments, like summer-only or winter-only?

How will we be tracking who has taken the training?

What if my employees ignore the training request, or refuse to take the training?

Are there options other than the online training?