Entering Grades in HUB

The following steps will help you import your grades from UB Learns into HUB. 

1.  Navigate to your course in UB Learns. In the navbar, click the Grades button (or select Instructor Only, Course Admin and select Grades from the list).

Zoom image: In the navbar, select the “Grades” button (or, select Instructor Only, Course Admin and select Grades from the list). In the navbar, select the “Grades” button (or, select Instructor Only, Course Admin and select Grades from the list).

2. Make certain that your final calculated grade is listed as a letter grade. If it is not, you will need to adjust your grade scheme, which can be done by clicking Schemes from the Grades page.  

Zoom image: Grades window. To adjust your grade scheme, select “Schemes” from the Grades page. Grades window. To adjust your grade scheme, select “Schemes” from the Grades page.

3. From the Schemes page, make certain your Letter – Template is selected as the Default Scheme. You can select the check next to the Set As Default column to make this change (if needed). 

Zoom image: Grade scheme selector. Make certain your Letter – Template is selected as the Default Scheme Grade scheme selector. Make certain your Letter – Template is selected as the Default Scheme.

4. Return to the Grades page.

5. On the Grades page, click the Export button to format your grades into an acceptable file type to be uploaded to HUB. 

Zoom image: Select the Export button to format your grades into an acceptable file type to be uploaded to HUB Select the Export button to format your grades into an acceptable file type to be uploaded to HUB.

6. On the Export Grades page, make sure the Key Field radio button is selected for Both; under Grade Values, make sure that Grade Scheme is the selected option. Under the Choose Grades to Export, select only the Final Calculated Grade or Final Adjusted Grade (this will depend on your individual grade book settings you established when you set up your grade book).

Zoom image: On the Export Grades page, make sure the Key Field radio button is selected for Both; under Grade Values, make sure that Grade Scheme is the selected option. Under the Choose Grades to Export, select only the Final Calculated Grade or Final Adjusted Grade On the Export Grades page, make sure the Key Field radio button is selected for Both; under Grade Values, make sure that Grade Scheme is the selected option. Under the Choose Grades to Export, select only the Final Calculated Grade or Final Adjusted Grade.

7. Click the Export to CSV button at the bottom of the page.

8. A download will be generated. Click the Download button and save to a preferred location. An important note: The name of the file generated will be quite long and can cause problems; the system limit is 60 characters. You will need to rename this file to fall under that limit so that the HUB system can accept the file upload.

9. Navigate to HUB Faculty Center. This can easily be done through the MyUB homepage.

10. Select the Grade Roster for the course for which you will be uploading your grades. In the case of this example, we will be using UBC399MNT-112. 

Zoom image: List of different classes in HUB. UBC399MNT-112 is in the black box and will be used for this example. List of different classes in HUB. UBC399MNT-112 is in the black box and will be used for this example.

11. On the Grade Roster screen, click Upload Grades from File. 

Zoom image: On the Grade Roster screen, select Upload Grades from File On the Grade Roster screen, select Upload Grades from File.

12. Select NEW Grade Upload. 

Zoom image: Select NEW Grade Upload. Select NEW Grade Upload.

13. Select Upload Grade File.

Zoom image: Select Upload Grade File Select Upload Grade File.

14. To ensure a successful upload, please refer to the following guidelines:

Zoom image: Upload instructions: To ensure a successful upload, please read the following requirements for the upload process before proceeding. The UB Learns support site has step-by-step directions for exporting grades from UB Learns. You can find more information at https://www.buffalo.edu/lms/guides-instructors/assessment/grading-gradebook.html#export Validate the file data prior to starting the upload process File format must be comma-delimited file (.CSV) Total characters in file name must be less than or equal to 64 Column order is not important Student person numbers, labeled as Org Defined ID in UB Learns must be included in the file If the file contains duplicate rows, the last row will be chosen This process will not replace a grade you previously saved for a student in this class This process will not replace dropped, resigned, or withdrawn grades Grades will not be uploaded if you have set the Approval Status on the Grade Roster for Ready to Review. Click Grade Roster to confirm. Each upload will assign grades for students in the current class section only. Click Grade Roster to upload grades to a different class section. Click Upload Grade File to continue. Upload instructions: To ensure a successful upload, please read the following requirements for the upload process before proceeding. The UB Learns support site has step-by-step directions for exporting grades from UB Learns. You can find more information at https://www.buffalo.edu/lms/guides-instructors/assessment/grading-gradebook.html#export Validate the file data prior to starting the upload process File format must be comma-delimited file (.CSV) Total characters in file name must be less than or equal to 64 Column order is not important Student person numbers, labeled as Org Defined ID in UB Learns must be included in the file If the file contains duplicate rows, the last row will be chosen This process will not replace a grade you previously saved for a student in this class This process will not replace dropped, resigned, or withdrawn grades Grades will not be uploaded if you have set the Approval Status on the Grade Roster for Ready to Review. Click Grade Roster to confirm. Each upload will assign grades for students in the current class section only. Click Grade Roster to upload grades to a different class section. Click Upload Grade File to continue.

15. From the popup, browse to the location where you saved the .CSV file, and then select Upload.

Zoom image: From the popup, browse to the location where you saved the .CSV file, and then select Upload. From the popup, browse to the location where you saved the .CSV file, and then select Upload.

16. You should see the grades uploaded. You may note that there is an Invalid Grade listed; this will occur in scenarios such as an F grade. For these types of grades, you will need to manually adjust the grade (instructions on that later in this document). If the grades appear correct (even if some are listed as invalid), click Apply Grades at the bottom of the classlist. 

Zoom image: The grades uploaded. Select Apply Grades at the bottom. The grades uploaded. Select Apply Grades at the bottom.

17. You will return to Grade Roster screen. Here is where you can make any manual changes to your grades prior to submission.

18. This is especially important in the case of the aforementioned invalid grades. At this point, you can review, approve, and post grades as normal. Select the Approval Status from the dropdown menu in the Grade Roster Actions section, then select Save. 

Zoom image: At this point, you can review, approve, and post grades as normal. Select the Approval Status from the dropdown menu in the Grade Roster Actions section, then select Save. At this point, you can review, approve, and post grades as normal. Select the Approval Status from the dropdown menu in the Grade Roster Actions section, then select Save.

19. At the bottom of the Grade Roster, click Post to officially post the grades to the HUB system. 

Zoom image: At the bottom of the Grade Roster, select Post to officially post the grades to the HUB system At the bottom of the Grade Roster, select Post to officially post the grades to the HUB system.