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UB requires you to meet certain health-related requirements.
UB students must upload vaccine documentation to their medical record via Student Health Services' patient portal. Your records will be reviewed in the order they were received. Be sure to check your HUB account often, and contact our office if your holds haven’t been removed in 7-10 business days.
All incoming students must provide an official record in English of their measles, mumps and rubella immunity and meet the meningitis information requirement. Course registration is blocked until the requirements are fulfilled.
In addition, new and continuing students in health-related professions must meet additional requirements, as noted below.
Continuing as a UB Student?
UBITName and password required
We encourage you to read the requirements and directions carefully to avoid errors that may lead to delays in class registration.
If you are missing a vaccination, please contact Student Health Services to learn your options. You can also view the list of available vaccinations.
Students who are taking fully remote courses can choose to submit a waiver form for MMR and Meningitis each semester that they remain a fully remote learner. The waiver enables us to future-date your health holds through the last day of drop/add for that semester. To permanently remove the health holds, please submit proof of MMR immunity.
All students must provide documentation of their MMR (measles, mumps and rubella) immunity and meet the meningitis information requirement. Health-related profession students (also known as Health Majors) must also fulfill the requirements listed in the Health Majors tab.
Students (or their parents/guardians if the student is under 18 years of age) must read the required information regarding meningococcal disease and provide documentation of vaccination or decline the vaccination. Documentation of vaccination can be either a dose of meningitis A/C/W/Y vaccine within the last 5 years or a full series of meningitis B vaccine.
Students (or their parents/guardians if the student is under 18 years of age) must verify that they have received information about meningococcal disease and have made an informed decision about whether or not to receive vaccination against meningococcal disease. This verification is done by submitting the Meningitis Information Response Form, which can be completed online or on paper depending on the student’s age and access to the HUB Student Center.
A student is considered compliant with the requirement whether they received the vaccination or declined it, as long as they (or their parent/guardian if they’re under 18 years of age) completed the form.
Students Under 18 Years of Age | Students Over 18 Years of Age with HUB Student Center Access (UBIT Name and Password Required) | International Students and Students Over 18 Years of Age Without Access to the HUB Student Center |
|---|---|---|
Complete the Meningitis Information Response Form for Parents / Guardians of Minors | If you have the MEN hold, click on the Meningitis To Do item assigned to you within the To Do tile. Complete the form and submit. The MEN hold will disappear if submission was successful.
If you don’t have the MEN hold yet, but want to comply through HUB Student Center, from your Main Menu, select University of Buffalo, select Self Service and then select Immunization Waiver. Complete the form and submit. | Complete the “Meningitis Information Form” section of the Health Background Form |
Please use one of the following methods to submit your records:
| Upload | By Mail (USPS) | By Fax |
|---|---|---|
| Upload your own immunization records to the Patient Portal. Need help? | Student Health Services 4350 Maple Rd Amherst, NY 14226 | 716-829-2564 |
• Send your forms as soon as possible to facilitate class registration
• Do not return the forms to International Admissions
Once your immunization records have been received, processed, reviewed and deemed compliant with requirements, your health holds will be removed; this will be reflected in your HUB Student Center in real time. This usually occurs 5-10 business days after we receive your compliant records (although it can take a few extra business days during the 3 months prior to the start of a semester).
Students will not be individually contacted to confirm receipt of records. Please check the HUB system (NOT your Patient Portal) for the current status of your holds.
If your paperwork is not in compliance, you will receive an electronic message from Student Health Services. This message is sent to the student’s @buffalo.edu email address.
Please contact us only if you have a hold on your account for a prolonged period of time after submitting your records/forms:
Please allow 10-15 business days for Student Health Services to process your records and update UB Learns.
Current students can print out their immunization history by using the patient portal.
Former students must complete the Authorization to Release or Obtain Medical Records form and return it to Student Health Services via fax or mail.
Please note: It takes several weeks for our staff to manually enter student immunization data into this system. For this reason, the patient portal immunization history may not be up to date for all students, especially first year students.
Health and immunization records submitted to or generated by Student Health Services are held on file for 7 years from the date of submission.
Consent is required from students 18 years old and over, before Student Health Services can release any medical information to another person.
If other individuals or agencies have provided confidential information to Student Health Services, you cannot use the authorization form to re-release this information. For copies of medical records that came from another individual or agency, please contact that original individual or agency directly.
Student Life
University at Buffalo
4350 Maple Rd
Amherst, NY 14226
Phone: (716) 829-3316; Fax: (716) 829-2564