Microsoft 365
Microsoft 365 is a collection of powerful productivity apps you can use across multiple devices. This subscription service is free to current UB students, faculty and staff.
Apps and help
You may choose to install the following apps on your personal computer (see system requirements and eligibility):
Word - Format text, insert images and tables, and lay out documents.
Excel - Organize and manipulate data in spreadsheets with sorting, calculations, graphing tools, pivot tables, and macros.
PowerPoint - Create presentations with images, videos, animation, and formatted text with templates or custom slide themes.
OneNote - Host notes, drawings, screen clippings and audio commentaries and collaborate with others.
Outlook - Manage your UBmail and use powerful calendaring features.
See UB-specific help for UBmail (Exchange Online) >
Teams - Chat, start video meetings and share files.
See UB-specific help for Teams >
ToDo - An intelligent to-do list that helps you manage all your tasks in one place. Requires Exchange Online.
OneDrive for Business - Enjoy cloud storage across your devices.
See UB-specific help for OneDrive >
Publisher (PC only) - Create everything from simple labels to professional newsletters and marketing materials.
Access (PC only) - Access is an easy-to-use tool for quickly creating customizable database applications.
More Microsoft 365 topics
Common questions
How can I prevent Outlook from adding a Teams link to my scheduled meetings?
In your Outlook client, go to Settings > Options and uncheck Add online meeting to all meetings.
Will I still be able to use Zoom for video conferencing?
UB has no current plans to retire Zoom and will continue to offer it for UB students, faculty and staff for the foreseeable future.
Do I keep control of my documents with Microsoft 365?
Yes. Documents that you have created belong fully to you. You can choose to store them online on OneDrive or locally on your PC or Mac.
Can I store restricted data in OneDrive, Teams, or any Microsoft 365 application?
No. Please see Handling Restricted Data at UB for guidelines and alternatives.
How do I close a personal account?
Please see How to close your Microsoft account
I'm graduating. Do I get to keep OneDrive and Microsoft 365?
You may keep your UBmail account, but not OneDrive or MS 365 apps. Learn how to take your files with you when you graduate >
I'm an employee who is retiring or leaving UB. Can I keep Microsoft 365?
MS 365 is a subscription license for MS 365 (A5) products which includes: ToDo, Calendar Integration with Teams, Lists, Accessibility Checker, Lens, Sway, Teams Chat, OneDrive, Collaborative Teams, Bookings Stream, Teams Voice Calling, Planner, OneNote Notebook, Forms, Dial-in Conferencing, SharePoint Online- stand alone site, Project read only, MineCraft for Education, WhiteBoard, Delve, Power BI, Viva Insights, Power Automate and Power Apps . This software access is revoked at the time of University separation. Retirees may keep their UBmail account.
Is Microsoft Project included?
Microsoft Project can be used to view Project files only. It cannot be used to create or edit Project files.
How can I disable Viva Insights (formerly My Analytics)?
See Opt out of personal insights (Microsoft.com)
What do I do if I need more than 5 installs of Microsoft 365?
- Students: See Microsoft Student Pricing to order a personal subscription.
- Faculty/Staff: See the Microsoft Workplace Discount Program to purchase for personally owned or family-use Windows and Mac computers.
- Office 2021 is available for home use and under support until October 1, 2026.
See also
About this service
For more information, please visit our Official Policy Library.
Need help? Contact the UBIT Help Center or your departmental IT support.