Guide for Travelers and Non-Travelers

Travelers are individuals who travel on behalf of UB. They can request, book, and submit their business travel expenses for reimbursement in the travel and expense system.

• The travel and expense reimbursement system is the preferred method for making business travel arrangements, as there are no service fees charged for bookings. 

Non-travelers are individuals who have business non-travel expenses for reimbursement. They will submit their business as non-travel expenses for reimbursement in the system.

Travelers and non-travelers should complete the following steps to get started using the travel and expense system.

Each person in your department has a specific role in the system. Your department cannot successfully submit expense reports without the participation of each role. Review the system roles to see how they work together.

Learn about the three modules in the travel and expense system that you will use to complete your work.

To see an overview of the system, watch the training videos in UB EDGE (UBITName and password required).

• Refer to the tip sheet Set Up Your Travel and Expense System Profile for detailed instructions to set up your profile.

Review tip sheets and videos for step-by-step instructions to use the system.

Register for a training or hands-on lab session to learn how to use the system.

• Email ubs-travel-expense-support@buffalo.edu
• Call 716-645-4500, press 2 for the travel and expense reimbursement system.
• Click the live chat button on the travel and expense reimbursement system and travel and expense system tip sheets and videos web pages to chat with a member of our UB Business Services Customer Support team.