Traveling for Business FAQs

UB has contracts with agencies from which you can rent a vehicle for both local and nationwide rentals:

• Enterprise Rent a Car
• Hertz Car Rental
• National Car Rental

1. Print out the itinerary of airfare from the city of origin (usually Buffalo) to the UB business destination for the dates of the business travel.
2. Determine the round trip mileage for the distance between the two destinations.
3. Attach the airfare itinerary cost comparison to the expense report or travel voucher.
4. Request reimbursement for the lesser amount of the two costs.
5. Only the airfare expense should be considered when determining a cost comparison because other methods of transportation, such as taxis or parking, are not consistently used.

Travel status is defined as:

• When the traveler is engaged in official university business
• Is more than 35 miles from the designated official station (place of business) and place of residence

You can find the per diem rates for travel in the Continental United States for your travel by entering the city/state, zip code or clicking on the map for the county of your destination.

State funds reimbursements for state-funded employees are direct-deposited into the payroll account or mailed to the address in the payroll file.  Research Foundation funds reimbursements for RF funded employees are either mailed to the address in their payroll file or direct deposited, which has to be set up with the Travel office in advance.