Building partnerships through collaboration.
Interdepartmental mail at UB is a convenient way for faculty and staff to send documents and small items between departments. Mail can be dropped off at designated mailbox locations across campus, and essential mail supplies are available. Our system streamlines communication and helps keep the university community connected.
Campus mail, using inter-departmental envelopes, must be properly addressed to ensure delivery. Add a university return address if using any other envelope or mailer.
| Proper Format | Example |
|---|---|
Addressee Department Name Building Name Campus | Dr. Joan Doe Comparative Literature 638 Clemens Hall North Campus |
Request additional interdepartmental mailing supplies from UB Campus Mail Services.
Campus Mail Services can process outgoing letters, flats and parcels using a postage meter.
| Service | Description | Cost |
|---|---|---|
| Certified Mail | Provides proof of mailing at time of mailing and the date and time of delivery or attempted delivery | $3.45 plus postage |
| Return Receipt | Provides evidence of delivery, including the recipient's signature and actual delivery address. This must be used with another service (e.g.) certified, insured or registered mail. | $2.75 plus postage |
| Registered Mail | Provides the highest level of security afforded by the USPS, including a special chain of custody and indemnity up to $50,000. | From $12.60, depending on item's value |
| Insured Mail | Provides coverage against loss, damaged or missing contents up to $5,000. | From $2.10, depending on item's value |
| USPS Tracking | Provides tracking updates as item travels to its destination. It can be used with priority mail, first class parcels, library mail and media mail. | No cost |
University business mailings are to be processed through our Campus Mail Services. Stamps may be purchased by units for individual pieces of mail, sent on a sporadic basis. UB Procurement Cards (PCard) are the most appropriate mechanism to purchase stamps.
| Proper Format | Example |
|---|---|
| Your Name Your Department (if applicable) Your Campus Mailing Address (Room # and Building Name) Buffalo, NY Your Zip+4 Code | Dr. Joan Doe Comparative Literature 638 Clemens Hall Buffalo, NY 14260-4600 |
Use Look Up a ZIP Code™ to find your zip code using the By Address tab. UB has more than one zip code and there are numerous +4’s.
| Type | Current | Proposed |
|---|---|---|
| Standard Envelope (less than 1 ounce) • Each additional ounce • Non-machinable surcharge | $0.68 $0.24 $0.44 | $0.73 $0.28 $0.46 |
| Postcard | $0.53 | $0.56 |
| Flat/Large Envelope (less than 1 ounce) • Each additional ounce | $1.39 $0.24 | $1.50 $0.27 |
USPS services can facilitate shipping with a variety of supplies and services:
For foreign parcels one pound or over, a USPS Customs Form must be filled out:
Contact Campus Police at 645-2222 for any suspicious mail piece. Review tips from the USPS about what makes mail suspicious.