Building partnerships through collaboration.
Learn how to use reserve accounts to effectively plan for the future.
Reserve accounts are non-transactional accounts used to carry forward funds for a specific purpose from one year to the next.
This means that the account can not be used for expenditures.
When creating a new reserve account the title of the account should begin with the word "Reserve" followed by a description of the planned use of the funding. By following this structure all reserve accounts will be grouped together when sorting by account description.
You can also create subaccounts for each of the categories you plan to spend the reserve funds. (e.g. start-ups, equipment, IT projects, capital projects). For state reserve accounts (State Operating, IFR, SUTRA, DIFR) you should establish subaccounts for each of the categories.
In order to create a new state account you must complete the on-line form requesting a new state account.
All expenses must be processed on the departmental accounts, not on reserve accounts.
To transfer State Operating or DIFR reserve funds you must complete a budget revision from the account(s) with the available reserve to the reserve account(s).
To transfer IFR or SUTRA reserve funds you must complete a revenue transfer from the account(s) with the available reserve to the reserve account(s).
In order to move State Operating or DIFR funds you must complete a budget revision to move the funds from the reserve account(s) to the appropriate departmental account(s).
In order to move IFR or SUTRA funds you must complete a revenue transfer to move the funds from the reserve account to the departmental account.
When creating a new reserve account the title of the account should begin with the word "Reserve" followed by a description of the planned use of the funding. By following this structure all reserve accounts will be grouped together when sorting by account description.
You can also create subaccounts for each of the categories you plan to spend the reserve funds (e.g. start-ups, equipment, IT projects, capital projects). For Non-Sponsored Research Foundation accounts you should establish different tasks for each of the categories.
When requesting a new Non-Sponsored account the following information must be included:
All expenses must be processed on the departmental accounts, not on reserve accounts.
To transfer funds into reserve accounts you must include the following information in your request:
To transfer funds from a reserve account to a departmental account you must include the following information in your request:
When creating a new reserve account the title of the account should begin with the word "Reserve" followed by a description of the planned use of the funding. By following this structure all reserve accounts will be grouped together when sorting by account description.
For UB Foundation accounts you should establish a different account for each of the planned uses of the accounts (e.g. start-ups, equipment, IT projects, capital projects).
All expenses must be processed on the departmental accounts, not on reserve accounts.
To transfer funds into reserve accounts you must include the following information in your request:
To transfer funds from a reserve account to a departmental account you must include the following information in your request: