University at Buffalo (UB) 
Administrative Services Gateway
Administrative Services GatewayBuilding partnerships through collaboration
Creating an Account
State, Research Foundation and UB Foundation have different procedures for opening accounts. Consider the funding source for the account to determine the type of account to request.
Unit Business Officer, Vice President or Dean approval is required for new accounts.
Important Items to Consider When Setting Up an Account
- NACUBO Code — A NACUBO Code is assigned to all accounts and must be identified when requesting a new account. Ensure accounts have the correct NACUBO classification as this information drives financial reporting and is used for comparisons to peer institutions.
- Entities — Each account and subaccount is assigned to an entity. An entity is a 4-digit number assigned to all campus elements (departments, centers, offices). Entity numbers assigned to accounts should have a Financial Affiliation. A complete listing of all entities and whether they have a Financial Affiliation can be found in SIRI on the support tables dashboard.
- Activity — Activity is an entirely optional and alternative hierarchy allowing departments to budget and report on certain initiatives within their unit. Each account can be assigned to an activity, such as an event, startup or other initiative. Since this is an optional flag, all accounts will default to “No Activity” unless specified by the department.
If you are creating an account to collect revenue, ensure the account type is allowable and all necessary approvals have been followed.
To request a new UB Foundation account, follow the outline procedures for spendable or endowment accounts.
For Spendable UB Foundation Accounts
For Endowment UB Foundation Accounts
Contact Jill Robins to request an endowment account.
Email: jcrobins@buffalo.edu
Phone: (716) 645-8717
Eligibility
UB faculty and staff members can request an account. Please note that some accounts may require additional approvals before establishment. University Advancement requires a gift agreement or letter from donor(s) prior to establishing restricted-use accounts.
Contact an Expert
State
Hazel Pasco
State Accounting and Financial Reporting
Financial Management
Phone: 716-645-2645
Email: hjpasco@buffalo.edu
Research Foundation
Matthew Cannon
Accounting: Non-sponsored RF
Financial Management
Phone: 716-645-0165
