Managing Accounts

Accounts are used to track revenue and expenditure activity. State, Research Foundation and UB Foundation each have a unique Chart of Accounts. Consider the funding source, trial balance, account purpose (NACUBO) and if a reserve account is needed when creating and managing your accounts.

A complete listing of the chart of accounts can be found on the support tables dashboard in SIRI.

Creating an account

Modifying an account

Closing an account

Account Types

The university has three primary funding sources: State, Research Foundation and UB Foundation. There are different types of accounts within these funding sources.

State Research Foundation UB Foundation

There are different types of Research Foundation accounts available depending on funding and business purpose, outlined in the Research Account Types chart.

Research Foundation Account Types
Trial Balance	Funding	Account Purpose
Research Foundation – Direct	Cash	Sponsored Activity.
Research Foundation – Indirect	Allocation	Indirect Cost Recovery (ICR) monies are derived from facilities and administration (F&A or indirect) cost recovery from sponsored research accounts which are returned to the campus. Funds are proportionately delegated to each unit based upon sponsored activity in that unit, to be used in support of departmental activities. These funds may be used for any allowable expense, which may fall into predefined research/administrative support categories. Account establishment and maintenance functions are handled by the non-sponsored group.
Research Foundation – Other (Income)	Cash	House miscellaneous funds received externally that are not specifically related to the other categories. They are self-sustaining and indirectly support research activities without any specific sponsoring deliverables.
Research Foundation – Other (Service & Facility)	Cash	Record the costs of a University service or facility of benefit to sponsored programs administered by the University. Costs are incurred on the Service and Facility account and recovered through recharges to sponsored program accounts. Examples of such services include lab animal facilities and shared instrumentation labs. These accounts are fiscal year accounts limited to a term of one year. New fiscal year accounts are automatically established with balances rolled over from the previous fiscal year.
Research Foundation – Other (Royalties)	Cash	Record the receipt of royalties, licensing fees, etc., received in connection with a campus-supported invention. Funds are distributed per the Royalty Distribution Policy.

Research Foundation Account Format
Number Format	Description
XXXXXXX – X(X) – XXXXX(X)	Research Foundation accounts consist of a seven-digit project number followed by a one- or six-digit task number followed by a five- or six-digit award number.