Rights and Protections for Our Transgender Community

Under Title IX and UB's Discrimination and Harassment Policy, UB is required to take action to respond effectively to any reports of harassment against members of our transgender community.  You have a right to learn and to work in an environment that is free from harassment based on your gender identity and gender expression.  

Under New York State law, you have the right to use restroom and changing room facilities that correspond to your gender identity.  No one is permitted to deny you access to a restroom or changing facility based on your gender identity, or to harass you for using the facility.  

UB has single-user restrooms on the North, South, and Downtown campuses for any member of the UB community who prefers a private space.

The Office of Equity, Diversity and Inclusion (EDI) will work with departments to provide accommodations when a multi-use facility such as a locker room is not a welcoming option.  

Students can enter their preferred/chosen names through HUB. The preferred/chosen name will automatically appear in systems including the UB Directory, HUB, and UB Learns. A full and current list of systems where preferred/chosen names appear is available on the Office of the Registrar Preferred/Chosen Name webpage. 

UB may publish directory and other information about students, and release this to interested organizations. Students who do not wish to be listed in the directory may submit a Request for Directory and Information Release/Non-Release Form to the Office of the Registrar. This is an option for students who wish to limit where their name appears.

To enter a preferred/chosen name, please visit the Office of the Registrar preferred/chosen name webpage. 

UB is required to use legal names on official documents, including bills,financial aid documents, parking tickets,1098-T Tax Forms, diplomas, transcripts, immigration documents, and medical records.    

Please know that your preferred/chosen name will be included on correspondence that is sent to your home address. If you do not wish for others to know about your chosen name, please contact Equity, Diversity and Inclusion about alternatives to entering a preferred/chosen name.

UB faculty and staff can submit a Employee Preferred/Chosen First and Middle Name Request form to identify themselves by a name other than their legal name. The preferred/chosen name will appear in the UB directory and in university systems including HUB, UB Learns and EAB Navigate. Please know that there will be official university record systems where an employee's legal name will still appear. Employees can complete and submit the form electronically and documentation is not required.

Employee preferred/chosen names will also appear as their email display name. Preferred/chosen names are also available for UB Cards. If an employee changes their preferred/chosen name to reflect their gender identity after receiving their initial UB Card, UB's Office of Equity, Diversity and Inclusion (EDI) will cover the cost of a replacement UB Card. Contact EDI to request reimbursement for a new card.

Contact EDI if you have questions, would like to report discrimination or need assistance with an accommodation.