Research Foundation Procurement Card Categories and Funding Source Chart

This chart outlining Research Foundation procurement card categories is a general guide to cover most situations and is not to be considered all-inclusive of every possible charge. 

RF Procurement Card Categories and Funding Source
Commodity Expenditure Type Federal and Federal Flow-Through Non-Sponsored Non-Federal American Heart and Other Restricted Foreign 
Abstract Fees and Page Charges Abstract Fees: OTR Misc. Other Page Charges: PPP Page Costs Yes Yes Yes Yes Yes
Advertising GNS Advertising Services Yes Yes Yes No Yes
Books, Reprints, Publications SUP Books and Periodicals   Yes Yes Yes No, SUP Other Supplies Yes*
Cell Phone purchase and service PBS Telephone Service No* Yes No No No *
Cell Phone bills PBS Mobile Telecommunication Services No* No* No*  No* No*
Chemical supplies Sup Lab Chemicals Yes Yes Yes Yes*,  SUP Other Supplies No
Computer Supplies, Software, IT Supplies - no license agreement required SUP IT Supplies Yes* Yes, SUP Other Supplies Yes Yes*,  SUP Other Supplies No
Computer Purchases (PC's, Laptop, Tablet) SUP IT Supplies No* Yes* No* No No*
Conference Meeting Expenses - Expenses related to hosting meeting CFR Meeting Expenses Yes* Yes Yes*  No Yes*
Equipment (IT Equipment) - Over $5000.00, many times task two (not always) EQP IT Equip Other Yes* Yes* Yes*  No No
Equipment (Other Equipment) - Over $5,000.00, many times task 2   EQP Other Equip Yes* Yes* Yes* No No
Equipment (Research Equipment) - Over $5,000.00, many times task 2   EQP Research Equip Yes*  Yes* Yes* No No
Equipment (Sponsored Defined Equipment) - Only use if noted EQP Sponsor Defined Equip Yes* Yes* Yes* No Yes*
Food purchases with appropriate justification SUP Food and Bev Supplies No* Yes, SUP Other Supplies No* No,SUP Other Supplies Yes*
Furnishings - Carpet, blinds, curtains SUP Other Supplies No* Yes No* No No
Furniture (Under $2,500.00) SUP Other Supplies No* Yes No* No No
General Services - DNA analysis/sequencing, lab animal costs, other GNS General Yes* Yes Yes* No No
General Services - IT Software Maintenance GNS IT Software Maintenance Yes* Yes Yes* No No
General Services - Other Professional (Consulting, Management, etc.) GNS Other Professional Service Yes* Yes Yes* No No
General Services - Subject Costs (for completing study) GNS Subject Costs No* No* No* No* No*
Journals PPP Page Costs Yes* Yes Yes Yes * No
Lab Animals SUP Lab Animals No No No No No
Lab Gas Tanks Sup Class Tank Gas No No No No No
Lab Glassware - Glassware related to lab SUP Lab Glassware Yes Yes Yes No No
Lab Supplies (General) SUP Class Lab Yes Yes*, SUP Other Supplies Yes Yes*, SUP Other Supplies No
Membership Fees - professional society, non-entertainment CFR Membership Fees No* Yes No* No* No
Office Machines SUP Other Supplies No Yes No No No
Office Supplies SUP Other Supplies No* Yes Yes* No Yes*
Offset to Clearing Account, Recharges RCH Other Recharges Yes Yes Yes Yes Yes
Other - Expenses that don’t fit in another category OTR Misc Other No* item specific Yes Yes Yes Yes
Participant Support - Support Related to Fellowships (usually indicated) FPS Participant Support No* Yes* Yes* Yes* Yes*
Participant Travel, Fellowship Travel - Usually indicated FPS Participant Travel No No No No No
Postage OTR Misc Other or PPP Postage No* Yes, SUP Other Supplies No* No*, SUP Other Supplies Yes*
Printing Services, Film Processing PPP Outside Printing Yes Yes Yes Yes Yes*
Publishing Costs PPP Publishing Yes Yes Yes Yes Yes
Registration Fees - General and Meetings CFR Conference Registrations Yes Yes Yes Yes*,  TRV Dom Travel Yes
Repairs of Equipment, Supplies - No maintenance agreement in place SUP Maintenance and Repair No* Yes No No*, EQP Other Equip No
Shipping (UPS, FEDEX, etc.) OTR Misc Other Yes Yes*,SUP Other Supplies Yes Yes*, Sup Other Supplies Yes
Subscription Fees, Services CFR Subscription Services No* Yes No No No
Supplies - Any other supplies SUP Other Supplies No* Yes No* No No
Travel Domestic (includes CA & Mexico) - Any other allowable travel costs (sometimes conferences go here if there is an absolute budget) TRV Dom Travel or TRV Dom Travel Other No* No* No* No* No*
Utilities UTL Other Utilities Services No* No* No* No* No*

Yes indicates an allowable expense

No indicates an unallowable expense; review separate checklist

* indicates the expense is project-specific to technical aspect of award.  Obtain good justification and approval from Award Analyst in Sponsored Projects.