University at Buffalo (UB) 
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Office Supplies
SUNY has a strategic contract with W.B. Mason for office supplies, such as staplers, pens, pencils, paper, sticky pads, and paper clips, among other items.
On this page:
Minimum Order is $50
There is a $50 minimum for all office supplies orders. Please consolidate small orders to reduce the number of deliveries to your location.
By reducing the number of campus deliveries, we can positively impact our carbon neutrality. Our university is committed to becoming carbon neutral by 2030.
Focus on Sustainability
Why There's a Minimum Dollar Amount for Orders
Our university is committed to becoming carbon neutral by 2030. Every delivery that comes to campus generates carbon emissions.
- UB placed over 1000 individually-shipped orders that totaled less than $50 per order
- Eliminating these low-dollar, individually-shipped orders, saves over 8 trees from turning into cardboard per year
- Reducing order frequency and eliminating one truck per day on campus, creates an incredible environmental impact. In one year:
- We will have cleaned the air as much as 115 trees in 10 years; that’s equal to 8.2 acres of forest
- We will have eliminated 300 trash bags of waste from entering landfills; that’s 2.4 tons of garbage
- Saved enough energy to charge 843,210 cell phones; enough to power a home for over a year
- Consolidate orders to one per quarter with a goal of every 6 months
- Create an internal office supply storage solution
- Periodically request staff return unused supplies for redistribution
- If ordering for multiple departments, place one order for multiple locations (you can split accounting information in ShopBlue)
- Look for the “Green” or “Recycled” labels on items identified by W.B. Mason as Eco-Conscious.
- Always recycle your cardboard boxes
Recycled Paper
As per the Recycled Paper Policy, the University at Buffalo requires all copy paper, janitorial paper, and other paper supplies to be composed of 100% post-consumer recycled content to the maximum extent possible.
Due to this policy, the only 8.5" x 11" white copy paper available will be 100% post-consumer recycled. WB Mason has creted a list for these items to make it easier to find and order the copy paper.
From the WB Mason punch-out homepage, navigate to the top left where it says "My Lists" and a pop out to the right will contain the list titled "Copy Paper" with the available items.
How to Purchase Office Supplies
Use W.B. Mason Punch-Out Catalog in ShopBlue
Order office supplies exclusively through W.B. Mason through ShopBlue
- Navigate to Showcases section to the W.B. Mason punchout direct and in real-time.
- All items covered under one contract
- No buyer approval or intervention is required
- Improves order processing time by over a week
When purchasing from punch-out suppliers like W.B. Mason, you exit the ShopBlue site to search and select products from a supplier's web catalog, then return the items to the ShopBlue shopping cart. The selected items are then submitted through the standard requisition and order process.
Advantages of Using Showcase Suppliers
All items are covered under one contract. No buyer approval or purchasing intervention is required.
- No PCard orders; all orders go through one platform
- Streamlined process for real-time ordering
- Improves order processing time by over a week
- Search for items, create a cart, track your order, and request a return all under one platform
Best Practices
Due to restrictions with different funding sources, any food or beverage item must have an allowable business purpose.
- Please refer to the Allowable Use of Funds chart for food and beverage purchases. Each funding source has different allowable expenses for food and beverage items.
- Once you have determined that your items are allowable, you must leave a comment on the requisition with the reason for your purchase. The “Comments/Business Purpose” tab is the appropriate section to list this information.
- In the requisition, navigate to the “Comments/Business Purpose” tab.
- Once you click on that section, you must then click on the “+” at the far right to add a comment.
- Leave your business purpose for the food in the text box
- Click the check mark to submit the comment after you have typed it.
Any order can be tracked W.B. Mason Punchout. Please see below for instructions on how to track your order.
- Log into ShopBlue, the Shopping homepage
- Click on the W.B. Mason Punch-Out Catalog logo, which is found in the "Showcases" section on the ShopBlue homepage.
- Once you are on the W.B. Mason homepage, click section titled “Orders” at the top center of the page
- Click “Full Order History"
- You will be able to search using the Purchase order number, order number or choose a date range.
- Click on the order number and it will show the full details of the order.
Buy furniture through furniture vendors. Contact our furniture buyer for assistance.
Ink and Toner Supplies Now Available From W.B. Mason
Certain HP ink and toner items cannot be purchased through W.B. Mason. Instead, these items will need to be purchased through CS Business Systems by submitting a non-catalog item requisition in ShopBlue. Please refer to the list of commonly purchased items that are available from CS Business Systems.
Item Description | Item# | Price |
|---|---|---|
HP 58A Black Standard Yield Toner Cartridge | CF258A | $67.00 |
HP 58X Black High Yield Toner Cartridge (CF258X) | CF258X | $138.00 |
HP 761 Gray Standard Yield Ink Cartridge (CM995A) | CM995A | $142.00 |
HP 761 Dark Gray Standard Yield Ink Cartridge (CM996A) | CM996A | $142.00 |
HP 761 Black Matte Standard Yield Ink Cartridge (CM991A) | CM991A | $128.00 |
HP 761 Black Matte Standard Yield Ink Cartridge (CM997A) | CM997A | $219.00 |
HP 771 Matte Black/Chromatic Red Printhead (CE017A) | CE017A | $166.00 |
HP 761 Yellow Standard Yield Ink Cartridge (CM992A) | CM992A | $142.00 |
HP 761 Cyan Standard Yield Ink Cartridge (CM994A) | CM994A | $142.00 |
HP 19A Drum Unit | CF219A | $49.00 |
HP 761 Magenta Standard Yield Ink Cartridge (CM993A) | CM993A | $142.00 |
HP 771 Light Magenta/Light Cyan Printhead (CE019A) | CE019A | $166.00 |
HP 761 Magenta/Cyan Printhead (CH646A) | CH646A | $129.00 |
HP 771A Yellow Standard Yield Ink Cartridge (B6Y18A) | B6Y18A | $245.00 |
HP 771 Magenta/Yellow Printhead (CE018A) | CE018A | $166.00 |
HP 771A Light Cyan Standard Yield Ink Cartridge (B6Y20A) | B6Y20A | $245.00 |
HP 761 Yellow Printhead (CH645A) | CH645A | $129.00 |
HP 72 Gray Standard Yield Ink Cartridge (C9374A) | C9374A | $62.00 |
HP 761 Maintenance Kit (CH649A) | CH649A | $63.00 |
HP 771 Photo Black/Light Gray Printhead (CE020A) | CE020A | $166.00 |
HP 72 Black Standard Yield Ink Cartridge (C9370A) | C9370A | $62.00 |
HP 72 Gray/Photo Black Printhead (C9380A) | C9380A | $64.00 |
HP 771A Black Matte Standard Yield Ink Cartridge (B6Y15A) | B6Y15A | $244.00 |
HP 771A Light Gray Standard Yield Ink Cartridge (B6Y22A) | B6Y22A | $244.00 |
HP 771A Red Standard Yield Ink Cartridge (B6Y16A) | B6Y16A | $242.00 |
HP 761 Gray/Dark Gray Printhead (CH647A) | CH647A | $124.00 |
HP 771A Magenta Standard Yield Ink Cartridge (B6Y17A) | B6Y17A | $242.00 |
HP 134x Black High Yield Toner Cartridge (W1340X) | W1340X | $50.00 |
HP 82 Magenta Standard Yield Ink Cartridge (C4912A) | C4912A | $45.00 |
HP 72 Yellow Standard Yield Ink Cartridge (C9373A) | C9373A | $62.00 |
HP 771 Maintenance Kit (CH644A) | CH644A | $60.00 |
HP 206X Black High Yield Toner Cartridge (W2110X) | W2110X | $62.00 |
HP 82 Yellow Standard Yield Ink Cartridge (C4913A) | C4913A | $45.00 |
HP 206X Cyan High Yield Toner Cartridge (W2111X) | W2111X | $64.00 |
HP 206X Magenta High Yield Toner Cartridge (W2113X) | W2113X | $64.00 |
HP 82 Cyan Standard Yield Ink Cartridge (C4911A) | C4911A | $45.00 |
HP 72 Cyan Standard Yield Ink Cartridge (C9371A) | C9371A | $63.00 |
HP 72 Cyan/Magenta Printhead (C9383A) | C9383A | $64.00 |
HP 72 Matte Black/Yellow Printhead (C9384A) | C9384A | $64.00 |
HP 204A Black Standard Yield Toner Cartridge (CF510A) | CF510A | $34.00 |
HP 206A Yellow Standard Yield Toner Cartridge (W2112A) | W2112A | $48.00 |
HP 72 Magenta Standard Yield Ink Cartridge | C9372A | $62.00 |
HP 204A Cyan Standard Yield Toner Cartridge (CF511A) | CF511A | $37.00 |
HP 206X Yellow High Yield Toner Cartridge (W2112X) | W2112X | $64.00 |
HP 82 Black Standard Yield Ink Cartridge (CH565A) | CH565A | $41.00 |
HP 32A Drum Unit | CF232A | $58.00 |
HP 962XL Black High Yield Ink Cartridge (3JA03AN#140) | 3JA03AN#140 | $30.00 |
HP 206A Magenta Standard Yield Toner Cartridge (W2113A) | W2113A | $48.00 |
HP 126A Drum Unit (CE314A) | CE314A | $56.00 |
HP 72 Black Matte High Yield Ink Cartridge (C9403A) | C9403A | $62.00 |
HP 204A Magenta Standard Yield Toner Cartridge (CF513A) | CF513A | $37.00 |
HP 206A Cyan Standard Yield Toner Cartridge (W2111A) | W2111A | $48.00 |
Substitute Items
W.B. Mason will provide a substitute item of similar or greater value, if an item is out of stock or no longer available. The item will automatically substitute and will be noted on the packing slip, with a “(S)” next to the originally ordered item. If there are any questions regarding the substitute, please reach out to customer service.
Returns
Have a problem with your order? Make sure you do not create a receiver for your order until all items are delivered in good condition and are still wanted. Returns can take up to 30 days to process through the W.B. Mason Punchout, you will not see credit reflected until W.B. Mason has issued credit to Accounts Payable and it has been applied in ShopBlue.
- Do not receive the item in ShopBlue
- Navigate to the W.B. Mason Punchout on the Supplier Showcase in ShopBlue
- Hover over the "Orders" tab in the top middle of the homepage
- Select "Return Center"
- Use your Purchase Order or Order number to find items.
- Select "Return Item" from bottom right hand corner of the screen
- In the "Pickup Instructions" of the return, add information for the W.B. Mason driver.
- For each item being returned, select "Reason for Return" from the drop down menu on the right side of the screen.
- Click "Preview Return"
- Review return request for accuracy
- If accurate, select "Submit Return"
- W.B. Mason will pick up item
- A Credit memo will be generated for future use.
Contact W.B. Mason
Contact Information for W.B. Mason can be found on the homepage of the Punchout and below. Live Chat is available through the Punchout to get assistance in real time.
Email: CustomerUB@wbmason.com
Phone: 1-888-WB-MASON (1-888-926-2766)
