Facilities Use Agreements

The following should be considered when determining the appropriateness of commercial use of university space and facilities:

• Potential impact to ongoing UB research or educational programs.

• Potential economic impact if the commercialization effort is successful.

• Potential for the non-UB entity to engage in commercialization of faculty research or use faculty expertise in their research and development plan.

• Potential for competition with local private companies that can provide equivalent space or facilities and services.

• Business plan prepared by the non-UB entity that includes relocation after termination of the Facilities Use Agreement.

• Compensation to the university for the commercial use of space and facilities.

1. The requesting department, represented by the Facilities Planning Management Officer (FPMO) or space management officer, completes the Facility Improvement Project Form (access restricted to FPMOs) and obtains all required departmental approvals.
2. The FPMO forwards the approved Facility Improvement Project Form to Real Estate and Property Management (REPM).
3. REPM reviews the Facility Improvement Project Form, and forwards an approved copy to FPMO, Purchasing and Contract Services, Financial Management and UB's Office of Science, Technology Transfer, and Economic Outreach (STOR).
4. REPM forwards the Facilities Use Agreement or Revocable Permit template for prior review and confirmation of terms and conditions.
5. Purchasing and Contract Services completes the Facilities Use Agreement including assigning it a contract number for tracking purposes and forwards to the non-UB entity for review, comment, and approval.
6. After the Facilities Use Agreement is signed, notarized and returned by the non-UB entity, it is signed by Purchasing and Contract Services.
7. Purchasing and Contract Services saves an original executed agreement for its file, forwards an original executed agreement to the non-UB entity and forwards copies of the executed agreement to REPM, FPMO, Financial Management and Facilities Planning and Design.