Revocable Permits

1. The requesting department, represented by the Facilities Planning Management Officer (FPMO), completes the online Facility Improvement Project Form (access restricted to FPMOs) and obtains all required departmental approvals.
2. The request will be automatically routed to Real Estate Property Management (REPM) for review.
3. REPM reviews the Facility Improvement Project Form, and forwards an approved copy to FPMO, Purchasing and Contract Services, Financial Management, and UB's Office of Science, Technology Transfer, and Economic Outreach (STOR).
4. REPM forwards the Revocable Permit template for prior review and confirmation of terms and conditions.
5. Purchasing and Contract Services completes the Revocable Permit including assigning a contract number for tracking purposes and forwards to the non-UB entity for review, comment, and approval.
6. After the Revocable Permit is signed, notarized, and returned by the non-UB entity, it is signed by Purchasing and Contract Services.

If the anticipated revenue associated with the use of space is less than $25,000, Purchasing and Contract Services may approve the Revocable Permit based on the Facility Improvement Project Form serving as departmental approval of use of space.

Purchasing and Contract Services saves an original executed agreement for its file, forwards an original executed agreement to the non-UB entity, and forwards copies of the executed agreement to REPM, FPMO, Financial Management, and Facilities Planning and Design.

If the anticipated revenue associated with the use of space is equal to or greater than $25,000, Purchasing and Contract Services must forward the Revocable Permit to the NYS Attorney General and Office of the State Comptroller (OSC) for approval.

The requesting department must complete a state-funded requisition and forward to Purchasing and Contract Services. This requisition serves as department approval for the use of space. When OSC approval is required, departments should allow for additional time and plan accordingly.

Purchasing and Contract Services saves an original executed agreement for its file, forwards an original executed agreement to the non-UB entity, and forwards copies of the executed agreement to REPM, FPMO, Financial Management, and Facilities Planning and Design.