Workstation Use Policy (UBIT HIPAA)

Category: HIPAA Security
Responsible Office: UBIT HIPAA Compliance
Responsible Executive: Vice President and Chief Information Officer (VPCIO)
Approved By (Name/Title): J. Brice Bible, VPCIO

CATEGORY: Physical Safeguards
TYPE: Standard
CITATION: 45 CFR 164.310(b)

The University at Buffalo Information Technology (UBIT) operates as a covered entity as defined by the U.S. Department of Health and Human Services Office of Civil Rights. HIPAA Regulation Text 45 CFR 164.310(b) requires a covered entity to implement policies and procedures that specify the proper functions to be performed, the manner in which those functions are to be performed, and the physical attributes of the surroundings of a specific workstation, or class of workstations, that can access ePHI.

UBIT implements policies and procedures to protect the confidentiality, integrity, and availability of ePHI by delineating the proper usage of workstations, specifying which workstations are authorized to access ePHI, and restricting all other workstations from gaining access to ePHI.

This policy applies to all UBIT workforce members.

Workforce members: Adhere to all policies and procedures as written.

HIPAA Security and Privacy Officer: Takes steps to ensure the proper usage for workstations, specifying which workstations are authorized to access ePHI, and restricting all other workstations from gaining access to ePHI.

Compliance Officer: Participates in ensuring security of ePHI is effective and enforced, in conjunction with the HIPAA Security and Privacy Officer.

Date Approved: 12/6/2017