University at Buffalo (UB) 
Administrative Services Gateway
Administrative Services GatewayBuilding partnerships through collaboration
Non-Credit Bearing Professional Development Programs
A non-credit bearing professional development program is an instructional program with established methods of assessment and articulated student learning outcomes.
On this Page
Policy
The draft Financial Management of Non-credit Bearing Professional Development Programs Policy is currently under review. This policy will provide guidelines for the financial management of programs to support:
- Accurate cost calculations.
- Consistent operational practices to document non-tuition-based revenue, costs, and fee rates.
- Compliance with SUNY and university financial policies.
- Adequate internal financial controls.
Because the policy is not yet final, all fees associated with non-credit-bearing professional development programs must follow the guidelines outlined in the Financial Management of University Fees Policy.
Procedures
All newly established non-credit bearing professional development program fees must be deposited in a separate account.
| Funding Source | Allowable |
|---|---|
| State - Income Fund Reimbursable Account (IFR) | Yes |
| University at Buffalo Foundation (UBF) | With prior approval from Financial Management and the University Controller |
Once rates are agreed upon by the department and Financial Management, the approval process can begin.
The approval process begins within Financial Management. Once the approval forms are signed off by Financial Management they are sent to the following individuals for approval:
- Department Contact
- Department Head or Chair
- Unit Business Officer (UBO)
- Univeristy Controller
- Provost Designee
| Participant | Payment Type |
|---|---|
| Internal Participant | Interdepartmental Invoice (IDI) |
| Purchase Order (eReq) | |
| Revenue Transfer | |
| External Participant | Wire Transfer (ACH) |
| Electronic Payment (UB Marketplace) | |
| Paper Check (State, UBF) | |
| Credit Card (requires prior approval) |
Reasonability
Consider the time involved in the development and review of the non-credit bearing professional development program fee and consider if this is reasonable due to amount of expenditures and revenues that the program provides. Does this fee need to exist or can the costs be absorbed into the department.
Safeguarding Cash and Cash Equivalents
University departments that collect cash and cash equivalents are responsible for implementing strong internal controls.
Related Forms
Contact an Expert
Ashley Butcher
Cost Accounting and Financial Reporting
Financial Management
Phone: 716-645-1521
Email: ambutche@buffalo.edu
Carrie Hutchins
IFR, Revenue Accounting and Treasury Management
Financial Management
Phone: 716-645-2640
Email: chutchin@buffalo.edu
Sean Wong
Cost Accounting and Financial Reporting
Financial Management
Phone: 716-645-2658
Email: seanyunc@buffalo.edu