Non-Credit Bearing Professional Development Programs

A non-credit bearing professional development program is an instructional program with established methods of assessment and articulated student learning outcomes.

Policy

The draft Financial Management of Non-credit Bearing Professional Development Programs Policy is currently under review. This policy will provide guidelines for the financial management of programs to support:

Accurate cost calculations.
Consistent operational practices to document non-tuition-based revenue, costs, and fee rates.
Compliance with SUNY and university financial policies.
Adequate internal financial controls.

Because the policy is not yet final, all fees associated with non-credit-bearing professional development programs must follow the guidelines outlined in the Financial Management of University Fees Policy.

Read the Financial Management of University Fees Policy

Procedures

All newly established non-credit bearing professional development program fees must be deposited in a separate account.

Allowable Accounts
Funding Source	Allowable
State - Income Fund Reimbursable Account (IFR)	Yes
University at Buffalo Foundation (UBF)	With prior approval from Financial Management and the University Controller

Once rates are agreed upon by the department and Financial Management, the approval process can begin.

The approval process begins within Financial Management. Once the approval forms are signed off by Financial Management they are sent to the following individuals for approval:

Department Contact
Department Head or Chair
Unit Business Officer (UBO)
Univeristy Controller
Provost Designee

Acceptable Payments
Participant	Payment Type
Internal Participant	Interdepartmental Invoice (IDI)
	Purchase Order (eReq)
	Revenue Transfer
External Participant	Wire Transfer (ACH)
	Electronic Payment (UB Marketplace)
	Paper Check (State, UBF)
	Credit Card (requires prior approval)

Reasonability

Consider the time involved in the development and review of the non-credit bearing professional development program fee and consider if this is reasonable due to amount of expenditures and revenues that the program provides. Does this fee need to exist or can the costs be absorbed into the department.