Schedule a meeting

1. Log in to http://buffalo.zoom.com/signin
2. Click Meetings from the left navigation menu
   
3. Click Schedule a Meeting
   
4. Input details for the meeting :
   • Choose a calendar (e.g., Outlook, iCal) under Calendar, if desired
   • Alternate hosts, Q&A, automatic recording and other options can be configured under Advanced Options
     
5. Click Save
   
6. Copy the Invite Link if needed or choose to Add to Outlook, Google or Yahoo calendar
   

1. Click Schedule button on the Zoom App
2. Input details for the meeting:
   • Choose a calendar (e.g., Outlook, iCal) under Calendar, if desired
   • Alternate hosts, Q&A, automatic recording and other options can be configured under Advanced Options
3. Click Save
   

You can add a Zoom meeting to a new or existing Outlook event.

Zoom provides two different integrations for Outlook, Zoom add-in and Zoom Outlook plugin. Whenever possible, Zoom recommends using the Zoom add-in.

1. Install the add-in on the Outlook desktop application
2. Create a New Meeting in Outlook
3. Click Zoom > Add a Zoom Meeting
   • You may be asked to sign into Zoom
4. To add or adjust the meeting settings:
   • Click Zoom > Settings
   • Alternate hosts, Q&A automatic recordings and other options can be configured under Advanced Options
     
5. Update invitation details and hit Send

1. Download the Zoom extension for Chrome or Firefox from zoom.us/download
2. Create a new meeting in Google Calendar
3. Click Make it a Zoom Meeting
   • You may be asked to sign in to Zoom
     
4. Update invitation details and hit Save

Video tutorial and instructions at Zoom.com >

See instructions for adding and using the Zoom in UB Learns.

Topic
Enter a specific name for your meeting or course session

•  A clear topic helps you keep track of meetings in the Zoom app, web portal, and UB Learns.

Recurring Meetings

• Choose daily, weekly, or monthly for regularly recurring meetings
  • You can delete or ignore individual occurrences you don’t need
• Choose No fixed time for occasional or irregular meetings, such as office hours or ad hoc meetings with students or colleagues.
  • This option is not available when scheduling in the Zoom app or the Outlook add-on
  • Be sure to add the waiting room option especially if your no fixed time meeting is for office hours or student appointments
    

Security
You must have at least one security option selected: passcode, waiting room, or only authenticated users can join meetings

• Only authenticated users can join (UB Only):
  • This setting limits attendees to people who sign into the Zoom desktop or mobile app with a UBIT name and password (a.k.a. sign in with SSO).
  • Use this setting for course meetings so you know who is attending.
  • This setting is necessary if you are pre-assigning breakout rooms.
  • You can invite non-UB guests with the Authentication Exception tool. An email will be sent to each person added here. The email includes a unique link to join the meeting; this link bypasses the UB authentication requirement.

Enable Join before host or Allow participants to join X minutes before start time: uncheck this box if you plan to record automatically or use pre-assigned breakout rooms.

Allow host to save video order: you can re-order the gallery view of your class. When this option is selected, you will be able to save a custom arrangement.

Breakout Room pre-assign

·      You can pre-arrange your meeting participants into breakout rooms when scheduling the meeting.

·      This option is not available when scheduling in the Zoom app or the Outlook add-on

Enable focus mode when meeting starts: in focus mode students will hear anyone that is un-muted, but they will only see video of the host, co-hosts, and anyone you spotlight. They will not see other students’ video, only names and nonverbal reactions.

Record the meeting automatically: Check this box if you want the class or meeting to be automatically recorded. Choose In the cloud

·      Recording to the cloud will automatically add captions to the recordings and post them to the Cloud Recording tab in UB Learns.

·      In UB Learns, Zoom cloud recordings are not visible to students by default. You must publish individual recordings or enable Publish All Recording.