Tips - Zoom

• Test your audio and video 
  • Make sure to choose the correct audio and video sources
• Have the content and applications that you intend to share open and prepared ahead of time
• Close applications that have pop-ups

Every meeting you schedule must have one of three security measures enabled: a passcode, a waiting room, or require authentication to join.

Passcodes are enabled by default. If you turn off passcodes for any meeting, the waiting room is automatically enabled.

If your meeting is for a course, we recommend selecting Require authentication to join: UB Only. This setting requires participants to sign in to the Zoom desktop or mobile app to join the meeting so you will know with some certainty who attended.

If a participant is unable to join your meeting, make sure they are signed into their Zoom account using their UBIT credentials.

See our tips for hosting a more secure meeting.

Alternate hosts can be assigned to a meeting when the host schedules or edits the meeting. Alternate hosts can start the meeting in your absence and will become a co-host once the host joins.

Note: An alternate host can only be someone with a UBIT name and password.

Co-hosts can perform most of the tasks a host can perform during a meeting including starting and managing breakout rooms, muting/unmuting attendees, and using in-meeting security options.

Note: Once a meeting starts the host can convert any participant (UB and non-UB) into a co-host.

Learn more about:

• Mute your mic if others are presenting/speaking
• Use Gallery View for smaller group/team meetings
• Share your screen:
  • Share specific Applications to control displayed content
  •  Hover over the floating tool bar and click Share to seamlessly transition to a new shared screen or application
• Use the Annotation tools like spotlight to grab and direct attention
• Focus Mode helps remove distractions from the screen so students focus on you and the material
• All screens mode is especially useful for proctoring. It allows the host and co-hosts to see a scrollable side-by-side view of each participant and their shared screen

• Put your webcam at eye level or higher; experiment for best angles
• Make eye contact; try to look at your webcam versus the screen
• Sit facing a light source and avoid sitting with an un-shaded window behind you

Discuss online etiquette and expectations of the students in your first virtual class and periodically revisit the topics. See Tips & Tricks: Teachers Educating on Zoom