Classified Service Probationary Periods

All classified service positions are divided into four jurisdictional classifications: competitive, non-competitive, labor and exempt. When a hire is switching from one jurisdictional classification to another, the hire is considered a new hire for the jurisdiction. 

Probationary period:

• minimum of 26 weeks
• maximum of 52 weeks

Example 1: A Cleaner, SG5 accepts a Janitor, SG7 position, the employee will serve a 26-52 week probationary period. 

Example 2: A Facilities Operations Assistant 1, SG6 accepts a Maintenance Assistant, SG9 position, the employee will serve a 26-52 week probationary period. 

A hire that has not previously held state classified service in a permanent or contingent permanent status. 

Probationary period (non-University Police Officer):

• minimum of 26 weeks
• maximum of 52 weeks
  

Probationary period - University Police Officer 1 only:

• minimum of 52 weeks
• maximum of 78 weeks

Work closely with the Workforce Planning and Specialist assigned to your posting to determine:

• If there is a probationary period
• The length of time for probation 

A classified promotion is when there is no change in jurisdictional classification and the employee is appointed to a higher graded classified position. 

Probationary period:

• If less than or equal to SG13:
  • minimum of 8 weeks
  • maximum of 26 weeks
• If equal to or greater than SG14:
  • minimum of 12 weeks
  • maximum of 52 weeks

Example 1: An Office Assistant 1, SG6 accepts an Office Assistant 2, SG9, the employee would serve a 8-26 week probationary period. 

Example 2: An Office Assistant 2, SG9 accepts an Office Assistant 3, SG14, the employee would serve a 12-52 week probationary period. 

Example 1: An applicant that held permanent appointment as an Office Assistant 1, SG6 from 2005 - 2010 has been selected for reinstatement to an Office Assistant 1, SG6. The reinstated employee will serve a 52 week probationary period which begins when the department of civil service approves the reinstatement.

Example 2: An applicant that held permanent appointment as an Office Assistant 2, SG9 from 2018-2023 has been selected for reinstatement to an Administrative Assistant Trainee 1, NS. The reinstated employee will serve a 52 week probationary period which begins when the department of civil service approves the reinstatement. 

The movement of a permanent employee from a competitive classified position to another competitive classified position. 

As approved by the Department of Civil Service with no change in salary grade.

Probationary period:

• minimum of 8 weeks
• maximum of 26 weeks

Example 1: An Office Assistant 1, SG6 working in the Department of Health has accepted an Office Assistant 1, SG6 at UB. The employee will serve an 8-26 week probationary period. 

Example 2: An Office Assistant 1, SG6 working in the Department of Health has accepted an Office Assistant 1 Keyboarding, SG6 at UB. The employee will serve an 8-26 week probationary period. 

 As approved by the Department of Civil Service with no change in salary grade.

Probationary period:

• minimum of 8 weeks
• maximum of 26 weeks

Example 1: An Office Assistant 1, SG6 working at UB in department A has accepted an Office Assistant Keyboarding, SG6 at UB in department B. The employee will service an 8-26 week probationary period. 

Cannot be consecutive transfers for a two grade increase.

Probationary period:

• If less than or equal to SG13:
  • minimum of 8 weeks
  • maximum of 26 weeks
• If equal to or greater than SG14:
  • minimum of 12 weeks
  • maximum of 52 weeks

Example 1: An Administrative Assistant 1, SG11 is hired into a Payroll Examiner 1, SG12, the employee will serve a 8-26 week probationary period.

Example 2: A Plant Utilities Engineer 1, SG14 is hired into a Plant Utilities Engineer 2, SG16, the employee will serve a 12-52 week probationary period. 

A probationary period is not served for the following hire types:

• Reassignment - a permanent employee moving from one department at UB to another department at UB in the same title and salary grade
  • Example 1: An Office Assistant 1, SG6 in department A transfers to an Office Assistant 1, SG6 in department B, there will be no probationary period. 
• Temporary - a non-permanent employee
• Provisional - a non-permanent employee