Updates to Classified Titles Under NY HELPS

With the NY HELPS Program, classified titles may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.

Titles Impacted

New Process May 2024

Need to Know

New hires will be temporary hourly.
Extensions can not be granted to existing staff.
New temporary hourly hires will need to use a non-competitive line.
Departments will be able to create and post their own temporary applicant pools.

Entry Level

Departments can hire temporary classified service staff for up to one year through the Temporary Office Assistant 1 applicant pool.
Departments can transition current temporary hourly Office Assistant 1's from their temporary hourly position into a permanent probationary position.

Promotional Titles

Departments can use a posting in UB Jobs to hire a temporary classified service staff for a temporary position for up to one year.

Need to Know

Promotional candidates have first preference if three or more interested and qualified candidates are serving in the direct line lower level title. They must be appointed prior to appointing a qualified non-state employee.
If hiring, the department will need to work with the Workforce Planning Specialist to obtain a Competitive Classified clearance code.

Need to Know

Provisional appointments will not be permissible under the HELPS program.
A provisional appointment will transition into a permanent probationary appointment.
Individuals will become permanent at the end of their probationary period unless terminated following the probationary period evaluation process.

Need to Know

HR encourages applicants on the portal to apply to pooled postings, expanding outreach for the newly added promotional titles.
HR will copy the interested candidates to the active postings.
Applicants can apply directly to the postings.

Need to Know

Competitive and Non-Competitive posting will be on one posting.
The eligibility question will continue to be asked of applicants, but will no longer be a disqualifier.
If hiring, the department needs to work with the Workforce Planning Specialist to obtain a Competitive Classified Clearance Code.

Need to Know

List candidates now have to apply to open vacancies and be selected through the search process as a finalist.
For the Administrative Assistant Trainees, as long as the individual meets the minimum qualifications, they can be hired as an Administrative Assistant 1.

Department Workflow

Line number requested.
Position submitted through UB Jobs.
Position is approved and access to the posting is granted.
Interview and select a candidate.
Submit hiring proposal.
Background check conducted.
Code applicants, posting is filled.

Updates to Position Details Tab

In-House Title

Include NY HELPS following the in-house title.

ex: Office Assistant 1 (NY HELPS)

Position Summary

Include the following language in the position summary:

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).

For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.

At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

Submitting Position Descriptions

Minimum Qualifications

Two years of experience in administrative support, which includes use of office software, provision of customer service, business writing, and/or office administration.
Must pass a keyboarding test that demonstrates the ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy by completion of probation.

Possession of a license and current registration to practice dental hygiene in New York State.

There are no education or experience requirements for this position.

One year of full-time clerical experience in a library setting.

License and current registration to practice radiologic technology in New York State.

One year of experience supervising staff engaged in the maintenance, overhaul, and repair of gasoline and/or diesel-powered motor equipment, including passenger vehicles, construction and heavy equipment, freight and other commercial cargo vehicles, self-propelled off-road equipment, and non-self propelled motor equipment.

Maintenance Supervisor 2

Two years of first-level supervisory experience in either the maintenance and operation of a physical plant; building contruction; and/or building renovation and/or repair projects.

Maintenance Supervisor 3

Two years of second-level supervisory experience in maintenance and operation of a physical plant; building contstruction; and/or building renovation and/or repair projects.

One year of full time experience performing clinical and clerical support activities in a health care setting; or completion of a college, university, technical school or vocational school medical assistant program.

There are no education or experience requirements for this position.

Office Assistant 1

No minimum qualifications.

Office Assistant 1 (Keyboarding)

Must pass a keyboarding test that demonstrates the ability to enter text at a rate of at least 30 words per minute with at least 95% accuracy by completion of probation.

Office Assistant 1 (Stores/Mail)

No minimum qualifications.

Office Assistant 2

One year of clerical experience.

Office Assistant 2 (Calculations)

One year of experience where most work time is spent performing mathematical operations, and/or clerical activities related to mathematical operations.

Office Assistant 2 (Keyboarding)

One year of clerical experience where most work time is spent performing keyboarding, data entry, chart compilation or arrangement, or various tasks involving typing into computerized systems.
Must pass a keyboarding test that demonstrates the ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy by completion of probation.

Office Assistant 2 (Stores/Mail)

One year of experience where most work time is spent performing activities related to mail receipt, mail distribution, storage, and/or stores keeping.

See the minimum qualifications for the Plant Utilities Assistant and Plant Utilities Engineer 1 positions.

Two years of full-time service as a laboratory animal caretaker in a research facility including but not limited to hospitals, universities, institutions, or laboratories; or two years of full-time experience in the handling and care of live vertebrate animals in other than a residential setting and one year of full-time service as a laboratory animal caretaker in a research facility including but not limited to hospitals, universities, institutions, or laboratories.

Three years of experience performing clerical, keyboarding, or paraprofessional work in an office environment.

Posession of a license and current registration as a registered professional nurse in New York State.

Registration as a Security Guard by the NYS DOS.

High school or high school equivalency diploma and one year of full-time experience in the operation of large scale/commercial printing equipment, a mainframe or medium to large server, multi-variable print production, or information technology related activities.

Senior Laboratory Animal Caretaker

One year of full-time service as a laboratory animal caretaker in a research facility including but not limited to hospitals, universities, institutions, or laboratories; or two years of full-time experience in the handling and care of live vertebrate animals in other than a residential setting.

Senior Laboratory Technician

Four years of experience in the installation, maintenance, and repair of electronic equipment.

Two years of satisfactory full-time experience in the custodial care or cleaning of buildings, offices, or institutional residences of which one year of the experience must have been at a supervisory level.

One year of full time experience as a Police or Peace Officer; Or one year of full time experience as a dispatcher for a public safety agency including fire departments, emergency medical services, or law enforcement; Or one year of active service and an Honorable Discharge from the United States military, where you served as a dispatcher or military police/security personnel.

Contact for Questions

UB Jobs Support Staff

Recruitment

Phone: 716-645-5627

Email: UB-Jobs@buffalo.edu

Updates to Classified Titles Under NY HELPS

On this Page

Titles Impacted

Impacted Classified Titles

New Process May 2024

Temporary

Need to Know

Entry Level

Promotional Titles

Promotions

Need to Know

Provisional

Need to Know

55BC

Need to Know

Transfers, Reassignment, Reinstatement

Need to Know

Canvass Lists

Need to Know

Department Workflow

Updates to Position Details Tab

In-House Title

Position Summary

Minimum Qualifications

Administrative Assistant 1

Dental Hygienist

Laboratory Technician

Library Clerk 2

Licensed Radiologic Technologist

Maintenance Supervisor 1 Motor Equipment

Maintenance Supervisors 2 and 3

Maintenance Supervisor 2

Maintenance Supervisor 3

Medical Assistant

Medical Laboratory Technician 1 and 2

Office Assistant 1 Series

Office Assistant 1

Office Assistant 1 (Keyboarding)

Office Assistant 1 (Stores/Mail)

Office Assistant 2 Series

Office Assistant 2

Office Assistant 2 (Calculations)

Office Assistant 2 (Keyboarding)

Office Assistant 2 (Stores/Mail)

Plant Utilities Assistant and Engineer 1

Principal Laboratory Animal Caretaker

Program Aide

Registered Nurse 1

Security Services Assistant 1

Senior Computer Operator

Senior Laboratory Animal Caretaker and Technician

Senior Laboratory Animal Caretaker

Senior Laboratory Technician

Service & Repair Mechanic Electronics

Supervising Janitor

University Communications and Security Specialist 1

Contact for Questions

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