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Expenditure Transfers
An expenditure transfer moves Payroll and Other than Personal Service (OTPS) expenditures between accounts.
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Best Practices
- Whenever possible, the expenditure should be posted to the correct account at inception to avoid the need to request transfers.
- Expenditures transferred should retain the same Expenditure Category or Object of Expenditure (OEC).
- Expenditure transfers should be consistent with the purpose and NACUBO classification of the account.
- Adequate funding should be in place to support transfer requests.
- Reviewing your accounts regularly will ensure accuracy.
Transferring Expenditures
The procedures and guidelines for transferring an expenditure differ depending on the type of expenditure and the funding source(s) involved in the transfer.
Expenditures cannot be transferred between all funding sources, please see the reference tables in the appropriate tab for guidelines.
In this Section
Reference Tables
Transferring Expenses Between UB Foundation Accounts
An Interdepartmental Invoice (IDI) form is used to transfer expenditures between UB Foundation accounts and should be sent to ubf-ap@buffalo.edu for processing.
Charge Funding Source | Credit Funding Source | Allowable | Forms and Documentation |
|---|---|---|---|
UBF Endowment | UBF Spendable | Not applicable | Not applicable |
UBF Endowment | UBF Endowment | Not applicable | Not applicable |
UBF Spendable | UBF Spendable | Yes | |
UBF Spendable | UBF Endowment | Not applicable | Not applicable |
Charge Funding Source | Credit Funding Source | Allowable | Forms and Documentation |
|---|---|---|---|
UBF Endowment | UBF Spendable | Not applicable | Not applicable |
UBF Endowment | UBF Endowment | Not applicable | Not applicable |
UBF Spendable | UBF Spendable | Yes | |
UBF Spendable | UBF Endowment | Not applicable | Not applicable |
Contact an Expert
Stephanie (Stevie) Ruffino
Accounts Payable Coordinator
UB Foundation
Phone: 716-645-8748
Email: scruffin@buffalo.edu